Award

Graduation and Ceremonial Gowns, Photography and Event Services

UNIVERSITY OF WEST LONDON

This public procurement record has 1 release in its history.

Award

20 May 2026 at 09:59

Award Notice
Summary of the contracting process

The University of West London has completed the procurement process for contracting Graduation and Ceremonial Gowns, Photography and Event Services, as part of a procurement exercise under the LUPC Framework Agreement, Ref PFB5073 LU. The services encompass academic gowning and photography, mainly for the university's graduation ceremonies, with additional services available for private hire and purchase. The procurement, focusing on services within the education support category, was executed through a call-off from an existing framework agreement, with a total contract value of £700,000. The contract, awarded to Graduation Attire, will commence on 1st April 2026 and conclude on 31st March 2029. This procurement process took place in London, England.

This tender presents significant business growth opportunities, particularly for businesses specialising in event services, photography, and academic attire. The focus on offering a student-friendly booking platform and ceremony management software highlights the need for tech-savvy service providers or those in the event technology sector. Small and medium enterprises (SMEs) are well-suited to compete in tenders of this nature, given the emphasis on competitive pricing and value for services. Furthermore, the inclusion of commission on revenue for gowning and photography services offers additional business revenue streams, making this tender attractive for growth-oriented companies.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Graduation and Ceremonial Gowns, Photography and Event Services

Notice Description

The University of West London is seeking to establish a contractual partnership with a singular, reliable provider for the delivery of academic gowning and photography services. These services are primarily required to support the institution's graduation ceremonies, with additional provisions for private hire and purchase of academic dress. The successful supplier will be expected to offer a comprehensive and student-friendly booking platform alongside an intranet-based ceremony management software. Pricing must be competitive and reflect fair market value. UWL requires complimentary academic dress hire for staff participating in graduation ceremonies, proportionate to the volume of student hires. UWL expects to receive a commission on revenue generated from both gowning and photography services. The procurement exercise will be carried out in accordance with and subject to the LUPC Framework Agreement: Graduation and Ceremonial Gowns, Photography and Event Services, Ref PFB5073 LU. Lot 1 - Gown Hire, Gown Purchase and Lot 2 - Photography and Media Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e5b8d1d5-6edd-4f85-9a8c-8afc2a3b0f38
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d42baff1-5a9d-4900-b6e0-57529e6f1453
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48515000 - Video conferencing software package

79952000 - Event services

79961000 - Photographic services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£700,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20263 days ago
Submission Deadline
16 Dec 2025Expired
Future Notice Date
Not specified
Award Date
3 Feb 20263 months ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WEST LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W5 5RF
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI73 Ealing
Delivery Location
TLI London
Local Authority
Ealing
Electoral Ward
Ealing Common
Westminster Constituency
Ealing Central and Acton

Supplier Information

Number of Suppliers
1
Supplier Name

GRADUATION ATTIRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e5b8d1d5-6edd-4f85-9a8c-8afc2a3b0f38-2026-05-20T10:59:54+01:00",
    "date": "2026-05-20T10:59:54+01:00",
    "ocid": "ocds-b5fd17-e5b8d1d5-6edd-4f85-9a8c-8afc2a3b0f38",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "25-305",
        "title": "Graduation and Ceremonial Gowns, Photography and Event Services",
        "description": "The University of West London is seeking to establish a contractual partnership with a singular, reliable provider for the delivery of academic gowning and photography services. These services are primarily required to support the institution's graduation ceremonies, with additional provisions for private hire and purchase of academic dress. The successful supplier will be expected to offer a comprehensive and student-friendly booking platform alongside an intranet-based ceremony management software. Pricing must be competitive and reflect fair market value. UWL requires complimentary academic dress hire for staff participating in graduation ceremonies, proportionate to the volume of student hires. UWL expects to receive a commission on revenue generated from both gowning and photography services. The procurement exercise will be carried out in accordance with and subject to the LUPC Framework Agreement: Graduation and Ceremonial Gowns, Photography and Event Services, Ref PFB5073 LU. Lot 1 - Gown Hire, Gown Purchase and Lot 2 - Photography and Media Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48515000",
            "description": "Video conferencing software package"
        },
        "additionalClassifications": [
            {
                "id": "79952000",
                "scheme": "CPV",
                "description": "Event services"
            },
            {
                "id": "79961000",
                "scheme": "CPV",
                "description": "Photographic services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-12-16T10:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-04-01T00:00:00+01:00",
            "endDate": "2029-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/G7sa8BF5",
            "name": "UNIVERSITY OF WEST LONDON",
            "identifier": {
                "legalName": "UNIVERSITY OF WEST LONDON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/G7sa8BF5"
            },
            "address": {
                "streetAddress": "St. Marys Road University of West",
                "locality": "LONDON",
                "postalCode": "W55RF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kirsty Larsen",
                "email": "kirsty.larsen@uwl.ac.uk",
                "telephone": "020 82312 388"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08607640",
            "name": "Graduation Attire",
            "identifier": {
                "legalName": "Graduation Attire",
                "scheme": "GB-COH",
                "id": "08607640"
            },
            "address": {
                "streetAddress": "119 Wendover Drive Bedford MK41 9SS"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/G7sa8BF5",
        "name": "UNIVERSITY OF WEST LONDON"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e5b8d1d5-6edd-4f85-9a8c-8afc2a3b0f38-1",
            "status": "active",
            "date": "2026-02-03T00:00:00Z",
            "datePublished": "2026-05-20T10:59:54+01:00",
            "value": {
                "amount": 700000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08607640",
                    "name": "Graduation Attire"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d42baff1-5a9d-4900-b6e0-57529e6f1453",
                    "datePublished": "2026-05-20T10:59:54+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}