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Laptop Refresh Contract - Part of GCA EUD02 Aggregation

Bath and North East Somerset Council

This public procurement record has 1 release in its history.

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20 Aug 2026 at 11:08

Award Notice
Summary of the contracting process

Bath and North East Somerset Council procured a laptop refresh contract as part of the GCA EUD02 aggregation. The requirement is for computer equipment and supplies, specifically the provision of laptops for the council’s operations. Delivery is across England. This is a goods contract rather than a services or works requirement. The procurement is intended to refresh the council’s laptop equipment through an aggregated purchasing arrangement, so it is relevant to suppliers of business laptops, associated computer equipment and supply-chain fulfilment. The named public-sector buyer is Bath and North East Somerset Council, based at Keynsham Civic Centre in Keynsham. The selected supplier is XMA Limited, a large organisation supplying the requirement under the resulting contract.

The procurement has reached the awarded and completed stage. Bath and North East Somerset Council awarded the contract to XMA Limited on 2 August 2026. The awarded value is £434,300 excluding VAT, covering the initial 24-month term; the stated potential value is also £434,300 excluding VAT because there are no extension options. The stated value including VAT is £521,160. The contract runs from 14 August 2026 to 13 August 2028. The tender submission deadline was 1 August 2026 at 23:59. The procurement method details are recorded as not applicable. The opportunity was marked as suitable for small and medium-sized enterprises and was evaluated as a computer equipment and supplies purchase under an aggregated laptop refresh requirement.

For suppliers that did not win this award, the procurement provides a clear example of Bath and North East Somerset Council’s demand for laptop equipment through an aggregated purchasing route. A credible competitor for a future requirement would need to supply business laptops and related computer equipment at the scale required by a council-wide refresh, manage delivery across England, and operate reliably within a public-sector purchasing arrangement. The buyer has indicated that this type of opportunity is suitable for small and medium-sized enterprises, so specialist technology resellers and equipment suppliers may be capable of competing alongside larger providers. Relevant businesses should be able to demonstrate dependable product sourcing, fulfilment and contract management for institutional laptop refresh programmes, while understanding how aggregated public procurement arrangements operate.

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Notice Information

Notice Title

Laptop Refresh Contract - Part of GCA EUD02 Aggregation

Notice Description

The total value of this contracts initial 24 month term is PS434,300 (ex vat) There are 0 extensions available The total potential contract value exclusive of vat is PS434,300 (including all extension options) The total potential contract value inclusive of vat is PS521,160 (including all extension options)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e66f720c-f806-4ff3-9a0f-de39fd20b694
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c8403fbe-f703-431a-8a4c-400a6e3f08fd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not applicable
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
£434,300 £100K-£500K
Lots Value
Not specified
Awards Value
£434,300 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 weeks ago
Submission Deadline
1 Aug 2026Expired
Future Notice Date
Not specified
Award Date
2 Aug 20263 weeks ago
Contract Period
14 Aug 2026 - 13 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bath and North East Somerset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
K
Postcode
BS31 1FS
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bath and North East Somerset
Electoral Ward
Keynsham North
Westminster Constituency
North East Somerset and Hanham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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