Award

UOS-S00940-2025 Student Record System and Timetabling Solution

UNIVERSITY OF SUFFOLK

This public procurement record has 1 release in its history.

Award

18 Mar 2026 at 08:23

Award Notice
Summary of the contracting process

The University of Suffolk has awarded a contract for the supply and implementation of a Student Record System and Timetabling Solution, transitioning to a Software as a Service (SaaS) model as part of its strategic plan to automate and modernise its technology infrastructure. The procurement process concluded with Technology One UK Ltd being selected as the supplier. The procurement was initiated as a call-off from a framework agreement under a selective method, targeting large-scale businesses. The contract will be active from 19 December 2025 until 18 December 2032 with a total value of £5,028,007.88. This procurement falls under the 'Software package and information systems' category, specifically catering to the educational sector, with the location being Ipswich, England.

This tender presents substantial opportunities for businesses specialising in SaaS solutions, operations management, and integration services within the Higher Education sector. Technology providers with expertise in managing comprehensive lifecycle student record systems would be well-positioned to offer their innovative solutions and secure similar opportunities. Additionally, businesses that offer robust security, data protection, and user experience might find growth prospects by positioning themselves to meet the specific needs outlined by educational institutions aiming to streamline their operations through technology advancements.

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Notice Information

Notice Title

UOS-S00940-2025 Student Record System and Timetabling Solution

Notice Description

The University of Suffolk currently hosts its Student Records System in an on-premises environment. As part of its strategic objective to modernise and automate its technology infrastructure, the university plans to transition to a Software as a Service (SaaS) solution for all its key services over the next two years, following the principle of 'adopt, not adapt', leveraging out-of-the-box functionality rather than extensive customisation. Under the SaaS delivery model, we expect the Student Records System software application to be hosted and managed remotely by the service provider. All core components, encompassing compute resources, storage, infrastructure, operating systems, databases, and application software, will be configured, maintained, and upgraded by the provider, ensuring efficiency, scalability, and reduced operational overhead for the university. We are therefore seeking a provider who can demonstrate a track record of successfully implementing a SaaS solution covering the student lifecycle within the Higher Education sector for a Student Records System. Student Lifecycle & Records * Course management * Admissions, including international students and clearing. * Enrolment * Student registration and records management * Finance (relating to student data only) * Assessment and progression * Graduation * Reporting * Case management * Postgraduate research * Apprenticeships Scheduling: * Timetabling * Exam Technical and non-functional * Supply, configuration and implementation of a SaaS based student records system. * Integration with existing university systems. * Security and access controls * Data protection, governance and management * Service management * Implementation and data migration. * User experience and system configurations * Training and documentation * Post implementation support and roadmap engagement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e6d474f8-0df0-4f0c-973c-351661da6eac
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/81927a4a-8532-4155-83b8-5b77960a7e8c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£5,028,007 £1M-£10M
Lots Value
Not specified
Awards Value
£5,028,007 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Mar 20262 weeks ago
Submission Deadline
8 Sep 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20253 months ago
Contract Period
19 Dec 2025 - 18 Dec 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUFFOLK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP4 1QJ
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Alexandra
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY ONE

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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