Tender

Water Hygiene Quality Monitoring Services

SWINDON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Jan 2025 at 18:06

Tender Notice
Summary of the contracting process

Swindon Borough Council is seeking expressions of interest from qualified and experienced service providers for its Water Hygiene Quality Monitoring Services project, applicable both within Swindon and at a residential activity centre in Powys, Wales. The procurement process is in the tender stage, with key dates including a clarification deadline on 3rd February 2025 and submission deadline on 13th February 2025. The contract is for an initial term of 3 years, starting on 1st June 2025, with an option to extend for up to 7 years. The estimated contract value ranges from £450,000 to £465,000 for the initial term, potentially reaching between £1,050,000 and £1,085,000 over the full term. The procurement method is an open procedure under the CPV classification for water distribution and related services.

This tender presents significant opportunities for businesses involved in water hygiene services, testing and equipment supply, and health and safety services. SME businesses are particularly encouraged to participate, creating potential for sustained growth through long-term engagement. The comprehensive scope of the project, along with a substantial estimated contract value, makes it an appealing opportunity for companies capable of delivering high-quality water hygiene monitoring and regulatory compliance services. Organisations suited to compete include those specialising in hygiene testing, water distribution, and health and safety consultancy, with the capability to meet the specific requirements detailed in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

Water Hygiene Quality Monitoring Services

Notice Description

The Provision of Water Hygiene Quality Monitoring Services Swindon Borough Council invites expressions of interest from water hygiene qualified and experienced service providers to carry out water hygiene quality monitoring. Project Description Swindon Borough Council (SBC) wishes to engage a service provider to carry out water hygiene quality monitoring both within the borough of Swindon and a residential activity centre in Powys, Wales, inline with regulations. The initial contract term will be for 3 years with an option to extend for a further 4 years (2 periods of 2 Years) for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is between PS450,00 - PS465,000 across the initial 3 year contract term. With an estimated contract spend across the potential total 7 year contract term of between PS1,050,000 and PS1,085,000. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 3rd February 2025 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 13th February 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN758642 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e7a59355-0bbd-4c3f-9cb3-640f3b83da3b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f000c9e0-a5f8-4693-9384-de1bf5702bf2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

38 - Laboratory, optical and precision equipments (excl. glasses)

41 - Collected and purified water

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

CPV Codes

31161400 - Primary water systems

38910000 - Hygiene monitoring and testing equipment

41110000 - Drinking water

44611500 - Water tanks

65100000 - Water distribution and related services

71317200 - Health and safety services

71610000 - Composition and purity testing and analysis services

Notice Value(s)

Tender Value
£1,085,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 202510 months ago
Submission Deadline
13 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Jodie Wakefield
Contact Email
jwakefield@swindon.gov.uk
Contact Phone
+44 7392102892

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e7a59355-0bbd-4c3f-9cb3-640f3b83da3b-2025-01-13T18:06:23Z",
    "date": "2025-01-13T18:06:23Z",
    "ocid": "ocds-b5fd17-e7a59355-0bbd-4c3f-9cb3-640f3b83da3b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SWINDON001-DN758642-97456378",
        "title": "Water Hygiene Quality Monitoring Services",
        "description": "The Provision of Water Hygiene Quality Monitoring Services Swindon Borough Council invites expressions of interest from water hygiene qualified and experienced service providers to carry out water hygiene quality monitoring. Project Description Swindon Borough Council (SBC) wishes to engage a service provider to carry out water hygiene quality monitoring both within the borough of Swindon and a residential activity centre in Powys, Wales, inline with regulations. The initial contract term will be for 3 years with an option to extend for a further 4 years (2 periods of 2 Years) for a potential total contract term of 7 years as stated in the ITT documents. Estimated contract spend is between PS450,00 - PS465,000 across the initial 3 year contract term. With an estimated contract spend across the potential total 7 year contract term of between PS1,050,000 and PS1,085,000. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 3rd February 2025 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 13th February 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN758642 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
        "datePublished": "2025-01-13T18:06:23Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "65100000",
            "description": "Water distribution and related services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "38910000",
                "description": "Hygiene monitoring and testing equipment"
            },
            {
                "scheme": "CPV",
                "id": "41110000",
                "description": "Drinking water"
            },
            {
                "scheme": "CPV",
                "id": "71610000",
                "description": "Composition and purity testing and analysis services"
            },
            {
                "scheme": "CPV",
                "id": "31161400",
                "description": "Primary water systems"
            },
            {
                "scheme": "CPV",
                "id": "44611500",
                "description": "Water tanks"
            },
            {
                "scheme": "CPV",
                "id": "71317200",
                "description": "Health and safety services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1085000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2025-02-13T15:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-06-01T00:00:00+01:00",
            "endDate": "2028-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f000c9e0-a5f8-4693-9384-de1bf5702bf2",
                "datePublished": "2025-01-13T18:06:23Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "To register your interest in this opportunity and obtain any additional information and documentation please login or register (for free) at:",
                "url": "https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=8c8065dd-97d1-ef11-8133-005056b64545"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-83521",
            "name": "Swindon Borough Council",
            "identifier": {
                "legalName": "Swindon Borough Council"
            },
            "address": {
                "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street",
                "locality": "Swindon",
                "postalCode": "SN1 2JH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Jodie Wakefield",
                "email": "JWakefield@swindon.gov.uk",
                "telephone": "+44 7392102892"
            },
            "details": {
                "url": "http://www.swindon.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-83521",
        "name": "Swindon Borough Council"
    }
}