Award

Dr Bike programme for the South Essex Active Travel Project

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

09 Jul 2018 at 11:04

Award Notice
TenderAmendment

06 Jun 2018 at 11:03

Tender Notice
Tender

01 Jun 2018 at 09:28

Tender Notice
Summary of the contracting process

The Southend-on-sea Borough Council is seeking tenders for the "Dr Bike programme for the South Essex Active Travel Project," classified under recreational, cultural, and sporting services. This initiative aims to appoint a provider to conduct bicycle safety checks and simple repairs at various venues across South Essex. The contract is scheduled to commence on 1st July 2018 and will conclude on 31st March 2020. The tender period closed on 15th June 2018, with a total budget of £40,000, procured through a limited method via competitive quotations, focusing on local community enhancement.

This tender presents an excellent opportunity for small to medium enterprises (SMEs) and voluntary/community sector organisations (VCSE) specialising in cycling services, maintenance, or community outreach. Businesses that can offer qualified mechanics, excellent communication skills, and logistical planning abilities will be well-positioned to participate. Being involved in this project could enhance their reputations within the community while contributing to public health and environmental sustainability initiatives.

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Notice Information

Notice Title

Dr Bike programme for the South Essex Active Travel Project

Notice Description

The SEAT team is seeking to appoint a Dr Bike provider who can go out to schools and colleges, workplace settings and public events and safety check to people's bicycles. The Dr Bike contract will run until 31 March 2020. The Dr Bike provider will need to provide mechanic(s) who can check over bikes, make simple repairs and provide advice and information about bike maintenance. It is essential the mechanic has a current DBS. If a bicycle has an issue that cannot be rectified in 15 minutes the mechanic should be able to advise the owner on what is wrong so they can take it to a bike shop well-informed. It is also required that the mechanic(s) will promote other interventions and services offered through SEAT, including bespoke cycle training for adults. The Dr Bike service will assist in the delivery of the SEAT KPIs. The SEAT team is looking for the Service Provider to organise and deliver 50 Dr Bike sessions in venues and locations across south Essex over the course of the contract. The Dr Bike service will need to be SEAT branded. The Service Provider will need to work closely with the SEAT team when organising and delivering Dr Bike sessions. The Service Provide will be responsible for: Identifying opportunities/locations for Dr Bike events based on criteria supplied by the SEAT programme Marketing and communications Logistics Creation of an overall schedule and detailed planning for each Dr Bike event Contribution to SEAT monitoring and evaluation Occasional Security marking of cycles 2 The Dr Bike service is free. The Service Provider cannot charge customers or participants for the service. Bids should include all costs for transport, equipment and any other expenditure required to deliver the Dr Bike service. The Service Provider is required to carry out evaluation of the service, including capturing participant's feedback in line with the SEAT project's monitoring and evaluation requirements. The successful bidder(s) will: Agree monitoring arrangements to be applied to their work, provide overall management and regular liaison in respect of activity. They will also ensure appropriate activities are undertaken in each programme. The Dr Bike deliverers will be appropriately qualified and flexible in their delivery to meet the needs of participants. provide monthly progress updates to the Walking and Cycling Development Manager Complete the SEAT monitoring and evaluation requirements Providers should note that all clarification questions must be made in writing (via email). The Council at their discretion reserves the right to circulate any response to all providers. All clarification questions must be clearly marked CLARIFICATION with the question and Provider details clearly set out. Any clarification questions from the Provider to the Council should be sent to SimonLaRoche@southend.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ea101f57-4d10-40b3-8451-2f865819f15b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ba594791-10ba-4426-a821-575ea94b85c4
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
£30,520 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20187 years ago
Submission Deadline
15 Jun 2018Expired
Future Notice Date
Not specified
Award Date
2 Jul 20187 years ago
Contract Period
31 Jul 2018 - 31 Mar 2020 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

BIKEWORKS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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