Tender

Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - Retender

EAST RIDING OF YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

16 Dec 2024 at 17:08

Tender Notice
Summary of the contracting process

The East Riding of Yorkshire Council is seeking contractors for a Term Service Contract titled "Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - Retender" within the Repair and Maintenance Services industry category. The contract involves the maintenance and inspection of approximately 286 emergency lighting installations across the county of East Riding of Yorkshire. This tender is currently at the tender stage, with the tender period ending on 3rd February 2025, and the contract period running from 1st June 2025 to 31st March 2027. The industry category is focused on repair and maintenance services, and specifically targets emergency lighting and related equipment.

This tender offers significant opportunities for businesses specialising in emergency lighting maintenance and testing, particularly small to medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) due to its open procedural method. The chosen contractor will have the chance to establish a long-term working relationship with the East Riding of Yorkshire Council, ensuring compliance with existing British Standards until 2027, before a renewal is considered to incorporate future standards. Businesses with strong regional presence and robust capabilities in planned, reactive maintenance works, and adherence to operational and safety standards will find this contract particularly beneficial for growth and portfolio expansion.

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Notice Information

Notice Title

Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - Retender

Notice Description

The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Working restrictions will apply. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ea52a7f9-a2eb-4fee-a922-90411705a248
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7091d516-69d1-4eb6-a450-1657a9d7bfbb
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

31527260 - Lighting systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20241 years ago
Submission Deadline
3 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST RIDING OF YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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