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Hybrid Mail Services 2026

Bath and North East Somerset Council

This public procurement record has 1 release in its history.

Award

10 Sep 2026 at 17:07

Award Notice
Summary of the contracting process

Bath and North East Somerset Council procured Hybrid Mail Services 2026, a services requirement combining office and computing machinery, equipment and supplies with post and courier services. The work supports the council’s hybrid mail operation and is delivered in the United Kingdom. The buying organisation is Bath and North East Somerset Council, based at The Guildhall in Bath. The requirement sits primarily within business support, document production and distribution services rather than construction or general IT consultancy. It is relevant to providers that can deliver an integrated service covering the equipment or supplies used for office mail production and the associated postal or courier activity. The named service category is post and courier services, alongside office and computing equipment and supplies.

This procurement has been completed and awarded through a direct award procedure. The tender submission deadline was 1 August 2026 at 23:59. Xerox (UK) Ltd was awarded the contract on 11 August 2026 for GBP 478,000. The contract runs from 1 October 2026 to 30 September 2027. The wider estimated procurement value was between GBP 478,000 and GBP 956,000. The award is active and the tender status is complete. The published outcome identifies one supplier and one contract period. The procurement was not divided into lots in the published award information. The stated procurement category is services, with the requirement classified under office and computing machinery, equipment and supplies and post and courier services.

For a supplier that did not win this procurement, the award demonstrates established council demand for a sizeable, integrated hybrid mail service combining office mail production capability with postal and courier delivery. A credible competitor for this buyer would need the operational capacity to supply or support the relevant office and computing equipment and supplies, while also managing dependable onward distribution through postal or courier networks. The successful supplier is a large business, and the opportunity was marked as unsuitable for SMEs and voluntary, community or social enterprises, indicating that scale, infrastructure and the ability to provide an end-to-end service are important competitive considerations. Relevant experience should cover public-sector or comparable high-volume document and mail operations, service continuity and coordinated delivery.

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Notice Information

Notice Title

Hybrid Mail Services 2026

Notice Description

Hybrid Mail Services 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ebfc4520-3c4c-46e7-81e9-11428aab7a23
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/98eb8f80-21bf-4205-b0f3-f709619efdfc
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

64100000 - Post and courier services

Notice Value(s)

Tender Value
£956,000 £500K-£1M
Lots Value
Not specified
Awards Value
£478,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bath and North East Somerset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BATH
Postcode
BA1 5AW
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
Bath and North East Somerset
Electoral Ward
Kingsmead
Westminster Constituency
Bath

Supplier Information

Number of Suppliers
1
Supplier Name

Xerox (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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