Tender

Design of annual reports: The National Lottery Heritage Fund and National Heritage Memorial Fund

NATIONAL HERITAGE MEMORIAL FUND

This public procurement record has 4 releases in its history.

TenderAmendment

28 Mar 2022 at 09:56

Tender Notice
TenderAmendment

21 Mar 2022 at 16:29

Tender Notice
TenderAmendment

21 Mar 2022 at 15:09

Tender Notice
Tender

14 Mar 2022 at 13:26

Tender Notice
Summary of the contracting process

The National Heritage Memorial Fund is seeking proposals for the design of annual reports for both the National Lottery Heritage Fund and the National Heritage Memorial Fund. This open procurement process, characterised by its accelerated timeline due to the current contract's impending expiry at the end of March 2022, has a tender submission deadline extended to 1st April 2022 at noon. The project is valued at £78,000 and falls within the services industry, specifically focused on design, with the contract period commencing on 1st April 2022 and concluding on 30th September 2024.

This tender presents significant opportunities for design firms, particularly small and medium-sized enterprises (SMEs), looking to expand their portfolio in public sector work. Competitors should have expertise in delivering accessible design services, including producing print and web-ready formats that meet WCAG 2.1 standards. With a strong emphasis on flexibility to accommodate frequent revisions and a requirement for both English and Welsh outputs, businesses capable of quick turnaround and high-quality design will be particularly well-suited to utilise this opportunity for growth.

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Notice Information

Notice Title

Design of annual reports: The National Lottery Heritage Fund and National Heritage Memorial Fund

Notice Description

Annual reports We provide annual reports for each of these organisations, in English and Welsh languages. These annual reports are laid before the House of Commons, Scottish Parliament, Welsh Parliament and Northern Ireland Assembly. They are also published on gov.uk, our own websites and shared with stakeholders. The Commission Overview of work for NHMF annual report 1. Provide three design concepts for initial design of NHMF annual report - with consideration given to allow for typeset Welsh text and how the design can be adapted and evolved in years 2 and 3. Visit the NHMF website for links to recent NHMF annual reports (with the exception of 2019/2020, which did not include preceding case studies). 2. Develop chosen design concept and typeset with copy 3. Use English copy supplied in Word documents, design and typeset the annual report. 4. Incorporate several rounds of author's amends often with a fast turnaround. For information, edits to the content of the reports in later rounds is out of our control and all amends are required to be made. There could be as many as 7 or 8 sets of author's amends - the later rounds of amendments are significantly lighter than earlier ones. Flexibility to turnaround text edits (including numbers within tables) within a short period of time is key to this project. We can provide a publication schedule with rough dates of when amends will come but these dates are flexible. 5. Images will be supplied for the front end of the report but additional retouching/cut-outs may be necessary 6. Proof read for design-related issues, including page references. 7. Provide a print-ready PDF and liaise with printers, including checking printer's proofs. 8. Provide a web-ready PDF - fully accessible to WCAG 2.1 standards. This is also a key stage to the process. Please note that if you are unable to provide this service in-house, you will need to outsource to an accessibility provider. 9. Use Welsh text, provided in Word document, to typeset Welsh version - overlaying onto English copy, using same layout and table options. Flag page references and any other design-related copy for NHMF in-house translators to check. 10. Provide a print-ready PDF of Welsh copy and liaise with printers, including checking printer's proofs. 11. Provide a web-ready PDF of Welsh copy - fully accessible to WCAG 2.1 standards. 12. Evolve and develop the year 1 design into years 2 and 3 and repeat items 3-11 in years 2 and 3. Your tender proposals must be sent electronically via e-mail before the tender return deadline of 29.3.22 at noon to the following contact: Susannah Evans National Heritage Memorial Fund Mezzanine North International House 1 St Katharine's Way London E1W 1UN Email: Susannah.evans@heritagefund.org.uk Telephone: 020 8132 7260 www.heritagefund.org.uk Additional information: PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22314000 - Designs

Notice Value(s)

Tender Value
£78,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20223 years ago
Submission Deadline
1 Apr 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Apr 2022 - 30 Sep 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL HERITAGE MEMORIAL FUND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E1W 1UN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
St Katharine's & Wapping
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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