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Meeting Room Equipment

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

17 Jul 2026 at 17:29

Award Notice
Summary of the contracting process

The National Archives bought meeting-room equipment to renew equipment following refurbishment. The requirement is for goods in the broad category of computer and related equipment, including equipment needed to support meeting-room use. Delivery is to Richmond, England, at The National Archives’ site on Ruskin Avenue. The buyer is The National Archives, which is based in Richmond. The opportunity was suitable for small and medium-sized enterprises. It was not reserved for voluntary, community or social enterprises. The stated requirement is focused on supplying equipment rather than construction or refurbishment works, so businesses should assess their relevance against their ability to provide meeting-room technology and associated computer equipment for a public-sector workplace.

The procurement is complete and was awarded on 2 July 2026 to Bechtle Limited. The awarded value was £118,111 including the stated currency of GBP. The contract period runs from 13 July 2026 to 12 August 2026. The submission deadline was 2 July 2026 at 5pm. The procedure was selective and used a call-off from a framework agreement, rather than an open competition. The contract was evaluated through the framework call-off process; the available details do not set out separate quality or price weightings. The requirement was treated as a single goods procurement, covering the meeting-room equipment renewal for the refurbished rooms. Bechtle Limited was the selected supplier, and the award is recorded as active.

For suppliers that did not win this procurement, the award provides a clear indication of The National Archives’ demand for meeting-room equipment following workplace refurbishment. Businesses best placed for a future requirement of this kind would be established suppliers of meeting-room and computer equipment, able to assemble a suitable product range and fulfil a public-sector equipment order for a workplace in Richmond. Access to the relevant framework agreement would be important because this purchase was made through a framework call-off rather than an open tender. Small and medium-sized enterprises were considered suitable, so specialist or growing suppliers may be credible competitors if they can demonstrate reliable supply, delivery coordination and the capacity to support meeting-room equipment renewals at a similar organisational scale.

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Notice Information

Notice Title

Meeting Room Equipment

Notice Description

Equipment renewal for meeting rooms post refurbishment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ede6b412-43b5-4432-a30b-ab9c3d547130
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a39d7d36-41ec-478d-bdc2-5db483865c69
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30236000 - Miscellaneous computer equipment

Notice Value(s)

Tender Value
£118,111 £100K-£500K
Lots Value
Not specified
Awards Value
£118,111 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Jul 20263 months ago
Contract Period
13 Jul 2026 - 12 Aug 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

Bechtle direct Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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