Award

Venue Find Services contract 2023 CF AC

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Award

20 Apr 2023 at 13:51

Award Notice
Summary of the contracting process

The Ministry of Defence has awarded the Venue Find Services Contract for conference booking management services. The contract, valued at £4,000,000 GBP, was awarded to CALDER CONFERENCES LIMITED. The procurement method used was selective, calling off from a framework agreement. The contract period is from March 7, 2023, to March 6, 2025. The procurement was carried out in England and falls under the services category.

This tender presents an opportunity for businesses in the hotel meeting and conference services sector to compete for providing conference booking management services. Small and medium-sized enterprises (SMEs) with experience in event planning and management are well-suited to bid for this contract. Suppliers capable of delivering services across various regions, including the UK, Europe, and other territories, would find this tender beneficial for business growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Venue Find Services contract 2023 CF AC

Notice Description

Venue Find Services Contract for conference booking management services for all of MoD

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ef44ab49-a275-4270-9993-3c20e765ad50
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/37c1ecc1-b27e-4474-a8ea-325195197158
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Apr 20232 years ago
Submission Deadline
20 Feb 2023Expired
Future Notice Date
Not specified
Award Date
6 Mar 20232 years ago
Contract Period
7 Mar 2023 - 6 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

CALDER CONFERENCES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ef44ab49-a275-4270-9993-3c20e765ad50-2023-04-20T14:51:28+01:00",
    "date": "2023-04-20T14:51:28+01:00",
    "ocid": "ocds-b5fd17-ef44ab49-a275-4270-9993-3c20e765ad50",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_364746/1203686",
        "title": "Venue Find Services contract 2023 CF AC",
        "description": "Venue Find Services Contract for conference booking management services for all of MoD",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55120000",
            "description": "Hotel meeting and conference services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2023-02-20T23:59:00Z"
        },
        "contractPeriod": {
            "startDate": "2023-03-07T00:00:00Z",
            "endDate": "2025-03-06T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-243393",
            "name": "Ministry of Defence",
            "identifier": {
                "legalName": "Ministry of Defence"
            },
            "address": {
                "streetAddress": "MOD, Abbey Wood, Spruce 3b, #1301",
                "locality": "Bristol",
                "postalCode": "BS34 8JH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Joseph Austin",
                "email": "Joseph.Austin109@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03702902",
            "name": "CALDER CONFERENCES LIMITED",
            "identifier": {
                "legalName": "CALDER CONFERENCES LIMITED",
                "scheme": "GB-COH",
                "id": "03702902"
            },
            "address": {
                "streetAddress": "Unit 4 Woodside Court, Clayton Wood Rise, Leeds, LS16 6RF"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-243393",
        "name": "Ministry of Defence"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-ef44ab49-a275-4270-9993-3c20e765ad50-1",
            "status": "active",
            "date": "2023-03-06T00:00:00Z",
            "datePublished": "2023-04-20T14:51:28+01:00",
            "value": {
                "amount": 4000000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03702902",
                    "name": "CALDER CONFERENCES LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-03-07T00:00:00Z",
                "endDate": "2025-03-06T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/37c1ecc1-b27e-4474-a8ea-325195197158",
                    "datePublished": "2023-04-20T14:51:28+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}