Tender

Tender for the Provisioning of a Central Management System for Luminaires

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Southend-on-Sea Borough Council is currently engaging in a tender process for the Provisioning of a Central Management System (CMS) for over 14,000 street luminaires, aimed at enhancing energy savings and reducing CO2 emissions. This open procurement is classified under the electrical machinery and lighting industry category, with a total contract value of £900,000. The tender period ended on 17 November 2015. The contract is set to commence on 6 January 2016 and run until 9 January 2023. The project is part of the Council's objective to attain 'Smart Cities' status by improving infrastructure efficiency through innovative technology investments.

This tender presents considerable opportunities for businesses specialising in energy management, smart city technology, and lighting solutions. Organisations capable of contributing innovative CMS configurations that enhance energy efficiency are encouraged to participate. Businesses, particularly small and medium enterprises (SMEs), that focus on environmental sustainability and technological advancements in urban infrastructure are particularly well-suited to compete in this tender process, as the Council is keen on fostering competitive responses that deliver both energy savings and added functionalities within the Borough.

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Notice Information

Notice Title

Tender for the Provisioning of a Central Management System for Luminaires

Notice Description

The aim of this tender exercise is to procure a Provider of a Central Management System (CMS) to ensure that the Council is able to maximise the potential energy savings in relation to street lighting in over 14 000 luminaires. This contract continues the good work started by the Council through the upgrading of Luminaires to LED and the replacement of street lighting columns thereby enabling the Council to realise further savings in relation to energy costs and a continuing reduction in CO2 emissions. The Council does not seek to be prescriptive about the configuration of the CMS, leaving this up to the expertise of the market. This in turn should result in a highly competitive process open to as many organisations as possible. However, the Tenderers will be required to detail how they will achieve the desired outputs of the Specification within their Tender Response as part of the Technical Questionnaire. In parallel to the growth of the population, the Council is looking to grow both the level of investment and use of technology in the Borough. This procurement is looked upon as significant in this area of development; not least of all because of the positive impact it could have towards the aspirations of the Southend-on-Sea to enjoy a 'Smart Cities' status. The Council is a member of the EU Smart Cities European Innovation Partnership. As such, the Council is keen to make traditional infrastructures and networks more efficient through better planning and coordinated approaches where possible; with a goal of linking and upgrading infrastructures, technologies and services within the borough (transport, buildings, energy and ICT) in a smart way that will improve the quality of life, competitiveness and sustainability of Southend. Although the Tender's primary focus is the implementation of a CMS to result in further energy savings, it is strongly believed that the equipment installed as part of the CMS will bring a significant level of added value, and possible revenue generation, to enable lighting columns to deliver some smart characteristics/features either by the Council or interested Third Parties. These may include but may not be limited to the added functionality to install and control Environmental and Traffic Sensors, CCTV and Digital Signage. At the very least, the Council believes that the potential functionality made possible by the equipment procured by the Council for its CMS maybe used to increase the efficiency and joint working between the Council's services areas, which traditionally have been provisioned in isolation. The Council would advise all Tenderers that the possible additional functionality delivered as part of the Contract in the future will not be permitted to have a negative impact on the provisioned CMS Capabilities of the Council. Tender Documents can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm Additional information: OJEU http://ted.europa.eu/udl?uri=TED:NOTICE:379759-2015:TEXT:EN:HTML

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4854959d-1e05-47be-87f9-eae221f72ebc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

34990000 - Control, safety, signalling and light equipment

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
17 Nov 2015Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Jan 2016 - 9 Jan 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6ER
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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