Award

FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing for Science & Technology Facilities Council (STFC) at Rutherford Appleton Laboratory (RAL) and Associated Sites

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

30 Oct 2020 at 09:11

Tender

16 Jun 2020 at 09:02

Summary of the contracting process

The UK Shared Business Services Limited (UK SBS) has initiated a competitive tendering process for the maintenance, inspection, and testing of the Building Energy Management System (BEMS) for the Science & Technology Facilities Council (STFC) at the Rutherford Appleton Laboratory (RAL) and associated sites. The tender, titled "FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing," is currently at the Award stage, having been published on 30th October 2020, following the bid submission deadline of 22nd July 2020. The contract is expected to commence on 17th September 2020 and will run until 31st August 2024, with a total estimated value of £1 million, categorised under services within the repair and maintenance sector. The open procedure procurement method was utilised due to the contract value exceeding the regulatory threshold.

This contract presents significant opportunities for businesses, particularly those involved in building energy management and maintenance services. Companies with expertise in sustainability and energy system operations would be well-positioned to compete, as the contractor is expected to work closely with the in-house team to ensure ongoing maintenance and compliance with STFC's sustainability objectives. SMEs are encouraged to apply, given that the procurement is suited to smaller enterprises, which can bring innovative solutions and tailored services to the project. Engaging with this contract could enhance market presence and lead to further opportunities within the public sector as similar projects arise.

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Notice Title

FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing for Science & Technology Facilities Council (STFC) at Rutherford Appleton Laboratory (RAL) and Associated Sites

Notice Description

The final date and time for the submission of bids is Wednesday 22nd July 2020 at 11.00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Description of Requirement: UK SBS on behalf of UKRI wishes to establish a contract for the appointment of a Contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing Building Energy Management System (BEMS) Maintenance, Inspection and Testing. The Contractor will also work alongside the in-house team, providing a maintenance and asset replacement service to the assets defined within the documents schedules and in future developments across the STFC Rutherford Appleton Laboratory (RAL) estate, Chilbolton Observatory in Hampshire and The Cosener's House, in Abingdon. The Contractor is to work in Partnership with the Estates Property Services team to ensure business continuity through robust maintenance and testing of the Building Energy Management Systems. The controls contractor will provide upon request assistance with scoping and design of small works installations and upgrade work. Works upgrading existing controllers and smaller new systems will usually be undertaken by the controls contractor directly and design advice will be provided on a personal basis with interaction with the Engineering & Estates team. The contractor will work with the client to ensure that the STFC sustainability objectives are at the forefront of the maintenance and operation of the BEMS controls within the facilities. Due to the technical/critical importance of this site the BEMS contract should not be sub-contracted without the consent of the Head of Engineering & Estates or Chief Engineer, and any new engineers introduced to the site must be inducted and accredited by STFC. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: ES99CS2U5U Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx ________________________________________ How to apply Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3af04d9f-6692-4953-8330-1e262c954611
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

48000000 - Software package and information systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£955,160 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20205 years ago
Submission Deadline
22 Jul 2020Expired
Future Notice Date
Not specified
Award Date
20 Sep 20205 years ago
Contract Period
27 Sep 2020 - 27 Sep 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLJ South East (England)

Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

LAPLACE BUILDING SOLUTIONS (SOUTH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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