Award

Tail Spend Solution

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

18 Sep 2025 at 15:38

Summary of the contracting process

The procurement process initiated by The National Archives, based in Richmond, England, involves a tender for a "Tail Spend Solution" focused on sourcing low complexity products and office supplies, including stationery, office equipment, PPE, minor tools, white goods, minor IT, and cleaning products. The procurement falls under the industry category of office equipment and supplies (CPV 30190000). The process has progressed to the award stage, with a contract awarded to Unite Procurement UK Ltd as of 29th August 2025. The procurement method employed was a selective process, specifically a call-off from a framework agreement, with the contract set to run from 1st September 2025 to 31st August 2026. The tender was suited for small and medium enterprises (SMEs), although voluntary, community, and social enterprises (VCSEs) were not targeted.

This tender presents a significant opportunity for businesses in the office supplies sector, particularly those focusing on providing a diverse range of office-related products and services. Companies with capabilities in low complexity procurement and efficient supply chain management, especially SMEs looking to expand their client base, will find this contract advantageous. The involvement in a framework agreement operation underscores the importance of being part of such frameworks, presenting growth opportunities through consistent and potentially recurrent business with public sector buyers like The National Archives.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Tail Spend Solution

Notice Description

Singular platform from which to source low complexity products & office supplies including stationery, office equipment, PPE, minor tools, white goods, minor IT & cleaning products.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f2a5bb5c-a2b2-4e7c-a293-954b36758b50
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/19c74d12-1d9b-4889-b984-6177ed478c61
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages


CPV Codes

30190000 - Various office equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£60,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20255 months ago
Submission Deadline
29 Aug 2025Expired
Future Notice Date
Not specified
Award Date
28 Aug 20255 months ago
Contract Period
31 Aug 2025 - 31 Aug 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified

Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

UNITE PROCUREMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f2a5bb5c-a2b2-4e7c-a293-954b36758b50-2025-09-18T16:38:34+01:00",
    "date": "2025-09-18T16:38:34+01:00",
    "ocid": "ocds-b5fd17-f2a5bb5c-a2b2-4e7c-a293-954b36758b50",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TNA720",
        "title": "Tail Spend Solution",
        "description": "Singular platform from which to source low complexity products & office supplies including stationery, office equipment, PPE, minor tools, white goods, minor IT & cleaning products.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30190000",
            "description": "Various office equipment and supplies"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TW9 4DU"
                    }
                ]
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-08-29T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-09-01T00:00:00+01:00",
            "endDate": "2026-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-GOR-EA71",
            "name": "The National Archives",
            "identifier": {
                "legalName": "The National Archives",
                "scheme": "GB-GOR",
                "id": "EA71"
            },
            "address": {
                "streetAddress": "RUSKIN AVENUE",
                "locality": "RICHMOND",
                "postalCode": "TW94DU",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "Procurement@nationalarchives.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08627563",
            "name": "Unite Procurement UK Ltd",
            "identifier": {
                "legalName": "Unite Procurement UK Ltd",
                "scheme": "GB-COH",
                "id": "08627563"
            },
            "address": {
                "streetAddress": "16 Great Queen Street, Covent Garden, London, WC2B 5AH"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-GOR-EA71",
        "name": "The National Archives"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-f2a5bb5c-a2b2-4e7c-a293-954b36758b50-1",
            "status": "active",
            "date": "2025-08-29T00:00:00+01:00",
            "datePublished": "2025-09-18T16:38:34+01:00",
            "value": {
                "amount": 60000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08627563",
                    "name": "Unite Procurement UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-09-01T00:00:00+01:00",
                "endDate": "2026-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/19c74d12-1d9b-4889-b984-6177ed478c61",
                    "datePublished": "2025-09-18T16:38:34+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}