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Tail Spend Solution

The National Archives

This public procurement record has 3 releases in its history.

AwardUpdate

23 Jul 2026 at 14:20

Award Notice
AwardUpdate

10 Mar 2026 at 12:34

Award Notice
Award

18 Sep 2025 at 16:38

Award Notice
Summary of the contracting process

The National Archives procured a tail-spend purchasing solution for low-complexity products and office supplies. The requirement covers a single platform for sourcing stationery, office equipment, personal protective equipment, minor tools, white goods, minor information technology and cleaning products. In practical terms, this is a managed procurement and supply capability spanning office consumables, workplace equipment, small tools, domestic appliances, computer supplies and cleaning products. The main classification is various office equipment and supplies (CPV 30190000), with additional classifications for computer equipment and supplies, furniture, domestic appliances and cleaning products. Delivery is associated with The National Archives in Richmond, England. The buying organisation is The National Archives.

This procurement has been completed through a selective call-off from a framework agreement. The tender submission deadline was 29 August 2025 at 5pm, and the award was made on 29 August 2025. The contract runs from 1 September 2025 to 31 August 2027. The contract was awarded to Unite Procurement UK Ltd for £600,000. The requirement was identified as suitable for small and medium-sized enterprises and was treated as a services procurement. It is recorded as complete, with the successful supplier selected and an active award. The arrangement provides The National Archives with a consolidated route for buying the specified low-complexity goods and supplies through one platform.

This award shows demand from The National Archives for a supplier able to consolidate many routine purchasing categories into one dependable platform and service. Relevant competitors would need broad product coverage across stationery, office equipment, PPE, minor tools, white goods, IT supplies and cleaning products, together with reliable sourcing, ordering and fulfilment. The successful supplier is recorded as an SME, indicating that the requirement can be delivered by a smaller business with suitable operational capability. Credibility would come from managing varied low-value or low-complexity orders, maintaining dependable supply across workplace and facilities products, and supporting a public-sector buyer with a straightforward, consolidated purchasing route. Experience serving an organisation in Richmond would be directly relevant.

How relevant is this notice?

Notice Information

Notice Title

Tail Spend Solution

Notice Description

Singular platform from which to source low complexity products & office supplies including stationery, office equipment, PPE, minor tools, white goods, minor IT & cleaning products.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f2a5bb5c-a2b2-4e7c-a293-954b36758b50
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/19c74d12-1d9b-4889-b984-6177ed478c61
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

30190000 - Various office equipment and supplies

30200000 - Computer equipment and supplies

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£600,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
29 Aug 2025Expired
Future Notice Date
Not specified
Award Date
29 Aug 202512 months ago
Contract Period
1 Sep 2025 - 31 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Archives
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

Unite Procurement UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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