Planning

Axtension IP Continuity to ExFlow AP Implementation

KCH INTERVENTIONAL FACILITIES MANAGEMENT

This public procurement record has 3 releases in its history.

Planning

09 Feb 2026 at 16:29

Market Engagement Notice
Planning

09 Feb 2026 at 16:29

Market Engagement Notice
Planning

09 Feb 2026 at 16:13

Market Engagement Notice
Summary of the contracting process

The procurement process for "Axtension IP Continuity to ExFlow AP Implementation" is being managed by KCH Interventional Facilities Management LLP on behalf of King's College Hospital NHS Foundation Trust. The process is currently in the planning stage, focusing on the preliminary market engagement to assess capabilities and inform future procurement. The project involves the continuity of Axtension Invoice Processing and the implementation of ExFlow AP within Microsoft Dynamics 365 Finance & Operations. The industry category is software packages and information systems, with a value of £276,565. The location for this procurement is specified in Camberwell, United Kingdom, with relevant delivery addresses including postal code SE5 9NY. The engagement end date for this phase is set for 13 February 2026.

This tender provides a robust opportunity for businesses in the software services sector, particularly those experienced in working with Microsoft Dynamics 365. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, showcasing their expertise in software package implementation and continuity solutions. Engaging early in the market engagement phase allows interested suppliers to influence future procurement and position themselves advantageously for when the tender progresses beyond the planning stage.

How relevant is this notice?

Notice Information

Notice Title

Axtension IP Continuity to ExFlow AP Implementation

Notice Description

King's Interventional Facilities Management LLP (KFM), acting on behalf of King's College Hospital NHS Foundation Trust, is undertaking preliminary market engagement to inform a future procurement relating to the continuity of Axtension Invoice Processing (IP) and the implementation of ExFlow AP within Microsoft Dynamics 365 Finance & Operations. Additional information: King's Interventional Facilities Management LLP (KFM), acting on behalf of King's College Hospital NHS Foundation Trust, is undertaking preliminary market engagement to inform a future procurement relating to the continuity of Axtension Invoice Processing (IP) and the implementation of ExFlow AP within Microsoft Dynamics 365 Finance & Operations. This notice is issued solely for market engagement and capability assessment purposes. It is not a call for competition and will not result in the award of a contract. Interested suppliers are invited to review the Request for Information (RFI) documentation available via Atamis and provide non-binding responses by the stated deadline.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f3f2847e-1b59-4731-9d59-633916dc7e87
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3589fdf0-d9f1-42a5-afcf-a60a1b7f10cc
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£276,565 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 2026Today
Submission Deadline
Not specified
Future Notice Date
13 Feb 20263 days to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KCH INTERVENTIONAL FACILITIES MANAGEMENT
Contact Name
Corporate Procurement Team
Contact Email
kch-tr.kfm-corporate@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
CAMBERWELL
Postcode
SE5 9NY
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Herne Hill & Loughborough Junction
Westminster Constituency
Dulwich and West Norwood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f3f2847e-1b59-4731-9d59-633916dc7e87-2026-02-09T16:29:49Z",
    "date": "2026-02-09T16:29:49Z",
    "ocid": "ocds-b5fd17-f3f2847e-1b59-4731-9d59-633916dc7e87",
    "language": "en",
    "initiationType": "tender",
    "title": "Axtension IP Continuity to ExFlow AP Implementation",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2026-02-13T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/978a20a0-e605-42d9-8dac-963c5874badf",
                "datePublished": "2026-02-09T16:13:38Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Request for Information - ExFlow AP Implementation & Axtension IP Continuity_09.02.26_v2",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0884c1f4-b40a-437a-a186-0dd7f521ddf5",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/48eb32d1-cb2f-4490-ad83-fe44c9edd97d",
                "datePublished": "2026-02-09T16:13:38Z",
                "dateModified": "2026-02-09T16:29:08Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "4",
                "description": "Request for Information - ExFlow AP Implementation & Axtension IP Continuity_09.02.26_v2",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/09da499f-28c5-485c-b7bc-f284ab6e518a",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3589fdf0-d9f1-42a5-afcf-a60a1b7f10cc",
                "datePublished": "2026-02-09T16:13:38Z",
                "dateModified": "2026-02-09T16:29:49Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "6",
                "description": "Request for Information - ExFlow AP Implementation & Axtension IP Continuity_09.02.26_v2",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/dd7f3301-8648-4322-a567-77e61b23ff4c",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "tender": {
        "id": "CF-3378100D0O000000rwimUAA",
        "title": "Axtension IP Continuity to ExFlow AP Implementation",
        "description": "King's Interventional Facilities Management LLP (KFM), acting on behalf of King's College Hospital NHS Foundation Trust, is undertaking preliminary market engagement to inform a future procurement relating to the continuity of Axtension Invoice Processing (IP) and the implementation of ExFlow AP within Microsoft Dynamics 365 Finance & Operations. Additional information: King's Interventional Facilities Management LLP (KFM), acting on behalf of King's College Hospital NHS Foundation Trust, is undertaking preliminary market engagement to inform a future procurement relating to the continuity of Axtension Invoice Processing (IP) and the implementation of ExFlow AP within Microsoft Dynamics 365 Finance & Operations. This notice is issued solely for market engagement and capability assessment purposes. It is not a call for competition and will not result in the award of a contract. Interested suppliers are invited to review the Request for Information (RFI) documentation available via Atamis and provide non-binding responses by the stated deadline.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SE5 9NY"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "SE5 9NY"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "SE5 9NY"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 276565,
            "currency": "GBP"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-330926",
            "name": "KCH Interventional Facilities Management",
            "identifier": {
                "legalName": "KCH Interventional Facilities Management"
            },
            "address": {
                "streetAddress": "Coldharbour Lane",
                "locality": "Camberwell",
                "postalCode": "SE5 9NY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Corporate Procurement Team",
                "email": "kch-tr.kfm-corporate@nhs.net"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-330926",
        "name": "KCH Interventional Facilities Management"
    }
}