Award

Venue Sourcing Services for Ordnance Survey

ORDNANCE SURVEY LIMITED

This public procurement record has 1 release in its history.

Award

20 Jan 2026 at 17:16

Award Notice
Summary of the contracting process

The procurement process, managed by Ordnance Survey Ltd, a prominent British mapping agency, involves sourcing venue services for meetings, conferences, and events. The awarded contract titled "Venue Sourcing Services for Ordnance Survey" falls under the industry category of hotel accommodation and related services, with classification codes including hotel meeting and conference services. The contract was awarded on 16th January 2026 to Calder Conferences, a large supplier based in Leeds, with a contract period from 26th February 2026 to 25th February 2030. The procurement method was selective, utilizing a call-off from the CCS Framework RM6342. This stage of the procurement is complete, with the final award value amounting to £1,036,000. The relevant services will be delivered across the United Kingdom.

This tender represents a significant opportunity for businesses in the venue sourcing and hospitality industry to engage in long-term partnerships and expansion within the UK's public sector. Ideal candidates for such contracts are enterprises experienced in hotel accommodation and related event services, particularly those with capabilities to meet the specific requirements of government bodies. Additionally, the procurement is noted for its suitability for SMEs and VCSEs, suggesting an inclusive approach that encourages diverse business participation. By winning such contracts, companies can strengthen their market position and demonstrate expertise in handling strategic governmental projects.

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Notice Information

Notice Title

Venue Sourcing Services for Ordnance Survey

Notice Description

Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS also has several wholly owned subsidiaries who may access this contract. Ordnance Survey employee around 1,400 staff who are based around the UK. Business travel is imperative to OS as staff are required to travel for meetings, international projects, events, conferences, office visits etc. OS are seeking a Supplier to provide Venue Sourcing Services. This will enable OS employees to find and book venues for meetings, conferences and events. Ordnance Survey is carrying out this procurement through the CCS Framework: RM6342 Travel, Transport, Accommodation and Venue Solutions Lot 3: Venue Find and Supporting Services For Meetings, Conferences and Events

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f51aa487-12eb-4ec5-acc1-ae3ccce2205d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/19a64cd1-3a7e-4b3a-a8a7-3adb74a2b568
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55110000 - Hotel accommodation services

55120000 - Hotel meeting and conference services

55130000 - Other hotel services

Notice Value(s)

Tender Value
£1,036,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,036,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jan 20261 months ago
Submission Deadline
1 Jan 2026Expired
Future Notice Date
Not specified
Award Date
16 Jan 20261 months ago
Contract Period
26 Feb 2026 - 25 Feb 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Supplier Information

Number of Suppliers
1
Supplier Name

CALDER CONFERENCES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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