Tender

Conference Director: 14-18 NOW

IMPERIAL WAR MUSEUM TRADING COMPANY LIMITED

This public procurement record has 1 release in its history.

Tender

16 May 2018 at 11:46

Tender Notice
Summary of the contracting process

The Imperial War Museum Trading Company Limited is seeking a Conference Director for the event titled "14-18 NOW", which falls under Miscellaneous business and business-related services in the services sector. The procurement process is currently in the Tender stage, with submissions due by 11th June 2018. The contract is set to commence on 2nd July 2018 and will last until 31st May 2019, with a budget cap of £13,000 (excluding VAT). The delivery address for services is located in London, United Kingdom, and the procurement method has been classified as an open procedure, suitable for below-threshold transactions.

This opportunity presents a significant potential for business growth, particularly for SMEs and professionals with experience in event management and conference planning. Businesses that specialise in organizing conferences, coordinating logistics, and delivering high-profile events in the arts and heritage sectors would be especially well-suited to compete. The role requires a strong capability to collaborate with various stakeholders, manage budgets, and ensure engaging programme delivery, making it ideal for those with a proven track record in similar events.

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Notice Information

Notice Title

Conference Director: 14-18 NOW

Notice Description

Conference Director Brief We are seeking an experienced Conference Director to deliver the event in its entirety. The Conference Director should have the ability to: * ensure the securing of the venue and negotiating all related services/fee * work with the 14-18 NOW team to finalise the conference programme * interrogate content and prioritise preferred speakers * invite, secure and brief preferred speakers and any necessary back ups * commission all design needs with support of 14-18 NOW Director of Brand & Communications * build the guest list * prepare all print/digital materials eg conference programme; speaker biographies; venue information * commission any films/media and other collateral for use on the day/promotion * issue guest invitations and monitor rsvp's alongside 14-18 NOW's Events and External Relations Manager * co-ordinate all technical/catering/set up of venue * oversee the event on the day * undertake thank you and follow ups * debrief and evaluation NB This is an indicative list of responsibilities The Conference Director will be highly skilled in their field, with particular experience of: * successfully planning and delivering one or more conferences of scale * working with a range of different organisations and funders, preferably including those in the arts and heritage sectors * liaising with and briefing senior and high profile personnel * budget development and control * briefing and motivating delivery teams Practicalities The contract will run from 1st July 2018 to end of May 2019. There is a budget of no more than PS13,000 (excluding VAT) for the Conference Director's fee. You will provide your own workspace and equipment, and 14-18 NOW will provide meeting rooms as required. If travel outside of London is required, expenses will be reimbursed in line with 14-18 NOW's standard policies. The Conference Director will be supported by 14-18 NOW's Events and External Relations Manager.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/48f18417-eb5c-4824-a4de-72ba868d6120
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79900000 - Miscellaneous business and business-related services

Notice Value(s)

Tender Value
£13,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20187 years ago
Submission Deadline
11 Jun 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2018 - 31 May 2019 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IMPERIAL WAR MUSEUM TRADING COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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