Award

TC 1194 Digitisation of Registrars Certificates

MANCHESTER CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Feb 2025 at 14:05

Award Notice
Tender

13 Jun 2024 at 12:09

Tender Notice
Summary of the contracting process

Manchester City Council has awarded a contract titled "TC 1194 Digitisation of Registrars Certificates" to Microform Imaging Limited. This contract falls under the industry category of Software package and information systems (CPV: 48000000) and involves the digitisation of 100 years' worth of physical birth, death, and marriage certificates. The procurement stage of this contract is in the Award stage, with the award notice being published on 18th February 2025. The contract period is set to start on 19th February 2025 and end on 1st March 2028, with the total value of the contract being £287,150.

This tender presents a significant opportunity for businesses specialising in digitisation and record management solutions. SMEs and VCSEs are encouraged to participate, as the project not only involves the digitisation of invaluable physical records but also the provision of a solution to store and search digital records. Companies with expertise in imaging software and data storage will find this contract particularly suitable for fostering growth and establishing or enhancing their reputation in public sector projects.

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Notice Information

Notice Title

TC 1194 Digitisation of Registrars Certificates

Notice Description

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. The Council is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. The council have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including standard selection questionnaire, via the on-line portal by 11am on 15th July 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/32bdc839-2d9f-4d8a-a764-62b5aa3cc026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
£287,150 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20251 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
18 Feb 20251 years ago
Contract Period
19 Feb 2025 - 1 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MANCHESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M60 2LA
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
Not specified
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

MICROFORM IMAGING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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