Award

16_22 Flooring (Supply, Fit and Refurbishment)

ESPO

This public procurement record has 3 releases in its history.

Award

18 Jul 2022 at 11:20

Tender

22 Apr 2022 at 11:45

Planning

29 Nov 2021 at 10:38

Summary of the contracting process

The procurement process involves a national framework agreement titled "16_22 Flooring (Supply, Fit and Refurbishment)" initiated by ESPO (East Midlands Purchasers Organisation), located in Leicester, England. This agreement is structured under the open procurement method, covering the supply and refurbishment of various floorcoverings, including carpet, vinyl, and laminate. The tender period ended on 13 May 2022, with a contract period running from 13 July 2022 to 12 July 2024, and an estimated total value of £6 million, inclusive of a potential two-year extension.

This tender presents significant growth opportunities for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) in the flooring industry. Businesses that specialise in the supply and installation of floor coverings would be particularly suited to compete, as well as those capable of demonstrating strong financial standings and social value contributions. Furthermore, companies interested in engaging with public bodies across the UK, including local authorities and NHS entities, will find this framework a vital avenue for expansion.

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Notice Title

16_22 Flooring (Supply, Fit and Refurbishment)

Notice Description

An ESPO national framework agreement for the supply, fit and refurbishment of a number of types of floorcoverings such as carpet, vinyl, rubber, linoleum, laminate and hardwood. Lot 1 - Supply and fitting of carpet, vinyl, resin, rubber and/or Linoleum Lot 2 - Supply and fitting/refurbishment of laminate and/or wood flooring The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. Throughout the Term ESPO shall monitor the Service Providers' financial standings against the Service Providers' financial positions taken on the Commencement Date. In the event that a Service Provider's financial position falls below the position recorded on the Commencement Date, ESPO shall discuss the Service Provider's circumstances with the Service Provider. ESPO reserves the right to terminate the Framework Agreement by serving notice on the Service Provider in writing with effect from the date specified in such notice where (in the reasonable opinion of ESPO) there is a material detrimental change in the financial standing of the Service Provider which: * adversely impacts on the Service Provider's ability to provide the Services under this Agreement; or * could reasonably be expected to have an adverse impact on the Service Provider's ability to provide the Services under this Agreement. In particular, Service Providers will need to ensure that their organisation operates within a reasonable score as shall be determined by use of a credit rating agency. MI (Management information) for the framework will be collected on a quarterly basis by the Contract Support Officer (CSO). The CSO will also maintain checks to ensure that any relevant insurances continued to be held. Social Value will also be expected to be demonstrated from Service Providers and monitored throughout, particularly the right is reserved by ESPO to conduct audits in this area. Additional information: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f9a8fa37-3fd6-4834-8f6b-2ae81f0d1445
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1a94b5df-df3c-4f04-9dc0-9e593ea0b16f
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work


CPV Codes

33682000 - Rubber tiles

39530000 - Carpets, mats and rugs

39531310 - Carpet tiles

39534000 - Industrial carpeting

44112200 - Floor coverings

44112230 - Linoleum

45432110 - Floor-laying work

45432113 - Parquet flooring

45432114 - Wood flooring work

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£6,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20223 years ago
Submission Deadline
13 May 2022Expired
Future Notice Date
14 Feb 2022Expired
Award Date
11 Jul 20223 years ago
Contract Period
12 Jul 2022 - 12 Jul 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Post Town
Leicester
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified

Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
9
Supplier Names

APR CONTRACTS

AXIOM GROUP

CROWN FLOORING

CRT FLOORING SPECIALISTS

INSTALRITE DESIGN

JOHN L LORD & SON (RIZISTAL

JOHNSON WRIGHT (FLOORING

SLACK & CO FLOORCOVERINGS

VESTIS CONTRACT FLOORING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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