Award

Library Lighting Solution at two venues Central Library and Wednesbury Library - AWARD

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

21 Feb 2025 at 09:50

Award Notice
Summary of the contracting process

Sandwell Metropolitan Borough Council recently completed a procurement process for a library lighting solution at two venues: Central Library and Wednesbury Library. This project involved the acquisition of lighting, sound, and presentation equipment for both locations, ensuring that the new installations respect the Grade-II listed status of the buildings. The procurement, carried out using the Open procedure method, culminated in the award of the contract on 21st February 2025 to Stage Electrics Partnership Ltd T/A Stage Electrics. The contract, valued at £96,403.18 including VAT, covers a three-year period starting from 31st January 2025 to 30th April 2028, and includes equipment delivery, installation, training, support, and maintenance.

This tender presents a significant opportunity for businesses within the audio-visual, lighting, and presentation equipment sectors. Companies with experience in handling installations in culturally sensitive buildings would find this project particularly suitable. The procurement project required strict adherence to specifications to avoid any impact on the historical architecture, making it an ideal fit for firms with expertise in delivering technical solutions in heritage sites. The long-term maintenance and support aspects also imply opportunities for ongoing business engagement and growth.

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Notice Information

Notice Title

Library Lighting Solution at two venues Central Library and Wednesbury Library - AWARD

Notice Description

Library Lighting Solution at two venues Central Library and Wednesbury Library Overview The Council wishes to purchase two lighting and sound solutions, plus presentation equipment, for two cultural spaces situated in Wednesbury and Central Library. The procurement would be to provide the equipment for both venues this needs to include lighting, sound and presentation equipment. Central Library room dimensions: 14m x 10m; ceiling 3.8m to 5.8m Wednesbury Library room dimensions: 14m x 8.5m; ceiling 2.5m to 4m The equipment must be easy for the operator to use but allow for future additionality. Installation work should ensure the Grade-II listed status of both buildings is respected, and drilling required should be identified in survey plans. Site surveys are highly recommended to provide the best response. Contract length will be for three years, to include support and maintenance for that duration. The total cost for this project including equipment, training, delivery, installation and annual support and maintenance for the duration of the contract (and any other costs for delivering this contract in line with the Specification) MUST NOT EXCEED PS99,999 including VAT. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to 'Opt In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: 17 January 2025 @ 17:00hrs Applicants will need to arrange site surveys of the two performance spaces before submitting their quotation. Availability for site visits: Tuesdays or Thursdays, 10am-4pm on specified weeks below: Week of 9/12/24 Week of 16/12/24 Week of 06/01/2024 To book a site visit please submit an enquiry via Stacey_bagdi@sandwell.gov.uk. Applicants will need to arrange site surveys of the two performance spaces before submitting their quotation. Availability for site visits: Tuesdays or Thursdays, 10am-4pm on specified weeks below: Week of 9/12/24 Week of 16/12/24 Week of 06/01/2024 To book a site visit please submit an enquiry via Stacey_bagdi@sandwell.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fb267869-c2a1-4076-9a30-f8344f17abe8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6a6337a0-5d6b-41a1-add6-57eab8c598b4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

92 - Recreational, cultural and sporting services

CPV Codes

32321200 - Audio-visual equipment

32351300 - Audio equipment accessories

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£99,999 Under £100K
Lots Value
Not specified
Awards Value
£96,403 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
17 Jan 2025Expired
Future Notice Date
Not specified
Award Date
21 Feb 20251 years ago
Contract Period
31 Jan 2025 - 30 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Supplier Information

Number of Suppliers
1
Supplier Name

STAGE ELECTRICS PARTNERSHIP LTD T/A STAGE ELECTRICS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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