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Mid Sussex District Council Electoral Management System

Mid Sussex District Council

This public procurement record has 1 release in its history.

Award

20 Aug 2026 at 10:29

Award Notice
Summary of the contracting process

Mid Sussex District Council procured an electoral management system as an IT services requirement, covering software, implementation-related support and ongoing system support for the council’s electoral administration. The buying organisation is Mid Sussex District Council, based in Haywards Heath, West Sussex. Delivery is in the South East of England. The requirement sits within the wider category of IT consulting, software development, internet and support services, and is suitable for small and medium-sized enterprises. It concerns a specialist public-sector software service rather than general IT supply, so relevant businesses are electoral systems providers, civic technology companies and technology support firms with products or services designed for local authority elections and electoral registration.

The procurement is complete and was awarded through a direct call-off from Lot 2 of the CCS RM6285 Back Office Software Framework, using a selective procedure. The tender deadline was 15 March 2026 at 12:00 UTC. The contract starts on 1 April 2026 and ends on 31 March 2028, with one option to extend for 12 months. The awarded contract value is £46,250 excluding any further detail on currency conversion, and the award date is 1 April 2026. CIVICA UK LIMITED was selected as the supplier and holds an active award for the full requirement. The procurement was evaluated through the framework call-off route rather than an open standalone competition.

This award confirms demand from Mid Sussex District Council for a dedicated electoral management system supported through a public-sector software framework. A competitor seeking similar work would need a credible electoral administration platform, with functionality suited to council election processes and the operational handling of electoral data. Reliable technical support, software maintenance and service continuity would be important, alongside the ability to work within a framework call-off and meet its established supplier requirements. The successful supplier’s profile also shows that the requirement can be delivered by an established specialist technology business. Smaller firms may still be relevant where they have a proven civic technology product, local-government experience and the capacity to provide dependable support at council scale.

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Notice Information

Notice Title

Mid Sussex District Council Electoral Management System

Notice Description

This contract is for the Electoral Management System of Mid Sussex District Council. The contract commences 1st April 2026 and expires 31st March 2028, with one option to extend for 12 months only. This was called off via direct award on Lot 2 of the CCS RM6285 Back Office Software Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bb2f250f-020f-4f80-ab8b-2e132632d1d4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£46,250 Under £100K
Lots Value
Not specified
Awards Value
£46,250 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 weeks ago
Submission Deadline
15 Mar 2026Expired
Future Notice Date
Not specified
Award Date
1 Apr 20264 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid Sussex District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAYWARDS HEATH
Postcode
RH16 1SS
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Mid Sussex
Electoral Ward
Haywards Heath Lucastes & Bolnore
Westminster Constituency
Mid Sussex

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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