Tender

Provision of Electronic Donation Collection terminals

COMMONWEALTH WAR GRAVES COMMISSION

This public procurement record has 1 release in its history.

Tender

08 Nov 2022 at 14:21

Tender Notice
Summary of the contracting process

The Commonwealth War Graves Commission (CWGC) is seeking suppliers for the provision of Electronic Donation Collection terminals. This tender involves the introduction of contactless donation solutions to replace existing cash donation methods at various locations in the UK and Europe. The procurement method is an open procedure, and the tender period ends on 2nd December 2022. The contract period is estimated to start on 2nd January 2023 and end on 1st January 2028. The main procurement category is goods, and the buying organisation is the COMMONWEALTH WAR GRAVES COMMISSION.

This tender by the CWGC presents an opportunity for businesses involved in smart card readers and electronic donation services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete. The tender aims to make donating easier through contactless options, providing opportunities for suppliers to offer innovative solutions for public donation collections. Suppliers interested in expanding their business in the UK and Europe should consider participating in this procurement process.

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Notice Information

Notice Title

Provision of Electronic Donation Collection terminals

Notice Description

The CWGC and CWGF operate a Visitors Centre in Arras, France and a smaller Information Centre in Ieper, Belgium. Each of these centres are visited are visited by many hundreds of people daily, not just physical visitors but in the case of the Information Centre in Ieper, many hundreds pass by the on their way to and from the Last Post Ceremony at the nearby Menin Gate. In addition we have a building at the Military Cemetery in Brookwood, Surrey which is also visited those who go to the Cemetery. As well as the fixed sites, the CWGF also organise a number of events at local sites both in the UK and Europe to commemorate important milestones to raise awareness of our work The CWGF currently uses cash donation boxes in the Visitors Centre in Arras and at our Brookwood Cemetery in the UK. These are reactive donation points with limited signage, are insecure and labour intensive to maintain, empty, record and cash the donations. In addition, with the move away from cash we feel that the current collection boxes are not maximising the opportunities for the public to make donations to help our work We would therefore like to introduce contactless donation solutions to replace the current cash collection methods which we believe will increase in donations by * Make donating much easier for people through contactless options and opportunities * Allowing for more donation terminals and opportunities positioned in more visible locations with better messaging. For details on how to apply, please see "Additional Text" below Additional information: This tender will be managed using the CWGC e-Procurement portal - https://in-tendhost.co.uk/cwgc/aspx/Home where further details can be found. To access the tender documents, participate in this tender, or participate any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register, and how to bid can be found by selecting the following link: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles When registering, please complete as much of the information as possible. All correspondence relating to this tender must ONLY be submitted via the portal. IMPORTANT NOTE: When entering a contact email address for both the Primary and Additional Users, you are advised to add a GENERIC address which can be readily accessed by more than one person i.e. "tenders@xyz.com", rather than a personal address such as "R.Kipling@xyz.com". This way you will still be able to access any communications sent by us via the portal if an individual in unavailable Please note: the Contract start and end dates stated herein are estimates. The final dates will be agreed with the successful tenderer.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1abcab90-f7ff-4f26-a866-dc96867da311
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30233300 - Smart card readers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20223 years ago
Submission Deadline
2 Dec 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jan 2023 - 1 Jan 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMONWEALTH WAR GRAVES COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 7DX
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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