Award

Yate Town Council Insurance Renewal 2023

YATE TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

26 Apr 2023 at 14:19

Award Notice
Tender

24 Feb 2023 at 11:05

Tender Notice
Summary of the contracting process

The Yate Town Council is tendering for insurance services as their current 5-year agreement is ending in April 2023. They are seeking insurance providers for a new 3-year agreement, extendable to 5 years. The tender process opens on February 24, 2023, and closes on March 17, 2023. Tenders will be assessed based on best value for money, level of cover, and service quality. The decision on the contract award will be made by March 30, 2023.

This procurement opportunity by Yate Town Council for insurance services presents a chance for insurance providers to secure a long-term contract. Businesses in the financial and insurance services sector, particularly those with experience in providing comprehensive cover, good value, and high-quality services, are well-suited to compete. The contract value is £58,000, and the contract period is from April 17, 2023, to April 16, 2026, with a possibility of extension.

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Notice Information

Notice Title

Yate Town Council Insurance Renewal 2023

Notice Description

Yate Town Council reaches the end of a 5-year agreement with its current insurance providers in April 2023 and is opening up invitations to tender to insurance providers for a new 3-year agreement, with an option to extend the agreement to 5 years. How to tender: Please find attached the following information to assist in providing your quotations: * Yate Town Council Indicative Insurance Policy Schedule * Vehicles & Equipment List Please also note the following: * Estimated salary bill for 2023/2024 is PS916,242 (excluding NI and Pensions); * Current policy provides terrorism cover; * Yate Town Council runs events throughout the year, the events scheduled for 2023/2024 are all low risk no fireworks /inflatables/ less than 500 people at any one time except the following: o Easter egg - potentially over 500 people; o Yate Rocks! In the Park & Great Choir Showcase - more than 500; o Remembrance Parade and Service - potentially over 500 people. * Yate Town Council consists of: o 43 employment posts both full and part time with varying clerical and manual duties; o 17 Members; o Volunteers - averaging 150 hours per week maximum. Within your quote documentation please provide a copy of your company insurance policy document and details of any additional cover / services that you provide that would be available. Tenders will be assessed in terms of best value for money, level of cover and for the service offered. It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below. The tender process will open on Friday 24th February 2023 and run for 3 weeks until noon on Friday 17th March 2023. The decision process and key dates will then be as follows: * All tenders will be opened and reviewed following the closing date noon Friday 17th March 2023 * We may contact you at this point if we have any queries about your tender or require any clarification. * A synopsis of the tenders will be presented to the Finance & Governance Committee of Yate Town Council on Tuesday 28th March 2023 to review and formally awarded the contract. * We will respond to everyone who submitted a valid tender to notify you of the outcome no later than 5.00pm on Thursday 30th March 2023. Please return all tenders via email to tenders@yatetowncouncil.gov.uk addressed to the "Town Clerk" no later than noon Friday 17th March 2023. Please get in touch with me directly should you have any questions regarding the details of the tender or if you require further information to provide a quote. My email address is PCarroll@yatetowncouncil.gov.uk HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff24e46d-01da-4baf-abd1-7b3a0c697ba7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4fae1617-9c04-496f-acf0-0a678a26d811
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
£58,000 Under £100K
Lots Value
Not specified
Awards Value
£21,907 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Apr 20232 years ago
Submission Deadline
17 Mar 2023Expired
Future Notice Date
Not specified
Award Date
27 Mar 20232 years ago
Contract Period
16 Apr 2023 - 16 Apr 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YATE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS37 5PP
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Yate Central
Westminster Constituency
Thornbury and Yate

Supplier Information

Number of Suppliers
1
Supplier Name

ZURICH MUNICIPAL

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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