Tender

Offsite Document Storage

SOURCEDOGG

This public procurement record has 2 releases in its history.

TenderAmendment

03 Feb 2025 at 16:50

Tender Notice
Tender

03 Feb 2025 at 16:43

Tender Notice
Summary of the contracting process

Sourcedogg has issued a tender titled "Offsite Document Storage" under the industry category of Document Management Systems and Documentation Services. This procurement process is active and currently in the tender amendment stage, with the tender period ending on 3 March 2025 at 12:00 PM. The contract term is set from 31 August 2025 to 1 September 2027. The contract is valued at £400,000 with a minimum value of £300,000. The services are to be delivered in the South East region of the United Kingdom. This open procedure above the threshold allows SMEs and VCSEs to participate.

This tender presents substantial opportunities for businesses specialising in document management systems and documentation services. Companies that can offer comprehensive offsite document storage solutions, including legal documents, leases, and statutory declarations, are well-positioned to compete. The consolidation of two separate storage contracts into one contract aims to enhance efficiency and reduce costs, providing a significant growth opportunity for suppliers able to meet the detailed service requirements. Businesses located or operating within the South East of the United Kingdom will find this contract particularly advantageous.

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Notice Information

Notice Title

Offsite Document Storage

Notice Description

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/514d18f9-5a60-4e9f-8a18-7c30bc7be84a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311100 - Document management system

79131000 - Documentation services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Aug 2025 - 1 Sep 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOURCEDOGG
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1Y 4AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLJ South East (England)
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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