Award

Performance, Risk and Project Management Software

FLINTSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Apr 2021 at 14:55

Tender

07 Jan 2021 at 17:08

Summary of the contracting process

Flintshire County Council is seeking to procure a comprehensive IT solution for Performance, Risk and Project Management, aimed at improving reporting and monitoring functions. The procurement method is an open procedure, and the tender is currently in the award phase following its initiation on 7 January 2021. The deadline for submission was set for 8 February 2021. This procurement falls under the "IT services: consulting, software development, Internet and support" industry category and is targeted for delivery within Flintshire, UK (postal code CH7 6NA).

This tender presents an excellent opportunity for businesses in the IT services sector, especially those specialising in software development and performance management systems. Suppliers with strong capabilities in delivering integrated software solutions, combined with robust support and maintenance offerings, will be well-positioned to compete for this contract. Additionally, businesses that can demonstrate social value in their proposals may enhance their chances of success, as Flintshire County Council emphasizes community benefits alongside service delivery.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Performance, Risk and Project Management Software

Notice Description

Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements. This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority. The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

Lot Information

Lot 1

Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements. This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority. The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

Renewal: The Contract will be awarded for 60 months with the option to extend to a maximum duration of 15 years. Details on this can be found in the Procurement documentation

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028875
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007947-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£196,600 £100K-£500K

Notice Dates

Publication Date
15 Apr 20214 years ago
Submission Deadline
8 Feb 2021Expired
Future Notice Date
Not specified
Award Date
28 Mar 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
9 months prior to end of contract if extension periods are not utilised.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FLINTSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement@flintshire.gov.uk
Contact Phone
+44 1824712194

Buyer Location

Locality
FLINTSHIRE
Postcode
CH7 6NA
Post Town
Chester
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham

Local Authority
Flintshire
Electoral Ward
Mold East
Westminster Constituency
Clwyd East

Supplier Information

Number of Suppliers
1
Supplier Name

INPHASE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-028875-2021-04-15T15:55:03+01:00",
    "date": "2021-04-15T15:55:03+01:00",
    "ocid": "ocds-h6vhtk-028875",
    "description": "(WA Ref:109847)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-028875",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Performance, Risk and Project Management Software",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements. This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority. The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.",
        "lots": [
            {
                "id": "1",
                "description": "Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements. This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority. The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Product, Support and Maintenance",
                            "type": "quality",
                            "description": "5.6"
                        },
                        {
                            "name": "Implementation",
                            "type": "quality",
                            "description": "5.6"
                        },
                        {
                            "name": "Product Features Performance Management",
                            "type": "quality",
                            "description": "23.1"
                        },
                        {
                            "name": "Product Features Portfolio, Programme and Project Management",
                            "type": "quality",
                            "description": "23.1"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "12.6"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be awarded for 60 months with the option to extend to a maximum duration of 15 years. Details on this can be found in the Procurement documentation"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23"
                    },
                    {
                        "region": "UKL23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Flintshire County Council"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "communication": {
            "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login"
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in the procurement documentation and terms and conditions of contract",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-02-08T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2021-02-08T13:00:00Z"
        },
        "bidOpening": {
            "date": "2021-02-08T13:00:00Z",
            "address": {
                "streetAddress": "Electronically via PROACTIS"
            },
            "description": "Electronically via PROACTIS"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "9 months prior to end of contract if extension periods are not utilised."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-753",
            "name": "Flintshire County Council",
            "identifier": {
                "legalName": "Flintshire County Council"
            },
            "address": {
                "streetAddress": "County Hall, Mold",
                "locality": "Flintshire",
                "region": "UKL23",
                "postalCode": "CH7 6NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1824712194",
                "email": "procurement@flintshire.gov.uk",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.flintshire.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-12489",
            "name": "InPhase",
            "identifier": {
                "legalName": "InPhase"
            },
            "address": {
                "streetAddress": "The Manor House, Sefton Park, Bells Hill",
                "locality": "Slough",
                "region": "UKJ13",
                "postalCode": "SL24JS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1753480480"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-753",
        "name": "Flintshire County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "007947-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-12489",
                    "name": "InPhase"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "007947-2021-1",
            "awardID": "007947-2021-1",
            "status": "active",
            "value": {
                "amount": 196600,
                "currency": "GBP"
            },
            "dateSigned": "2021-03-29T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            }
        ]
    }
}