Award

Property Consultancy - Lot 3 Building Surveying

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 7 releases in its history.

Award

15 Dec 2021 at 10:14

Award

15 Dec 2021 at 10:05

Award

15 Dec 2021 at 10:05

Tender

09 Jun 2021 at 11:45

Tender

09 Jun 2021 at 11:25

Tender

09 Jun 2021 at 11:25

Planning

25 Jan 2021 at 12:40

Summary of the contracting process

Highlands and Islands Enterprise (HIE) is currently engaged in a public procurement process for the “Property Consultancy - Lot 1 Property Management and Valuation” services. This procurement falls under the service industry, specifically focusing on property management services. The procurement method is open, with the legal basis guided by EU regulations. Tenders are required to be submitted via the PCS postbox by the deadline specified but are currently active. The project is estimated to involve a budget of GBP 450,000 to GBP 585,000 over a contract period of up to three years, which may see extensions.

This contract represents a significant opportunity for businesses specialising in property management, such as real estate management firms and consultancies with expertise in property valuations and tenant relations. Companies that can demonstrate strong delivery methodologies, sustainability practices, and community benefits will be well-positioned to compete. Participation in this tender could lead to collaborative opportunities across related lots and enhance the supplier's relationship with public sector entities like HIE.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Property Consultancy - Lot 3 Building Surveying

Notice Description

A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - dilapidations, repair work, EPC and S63 valuations and insurance valuations etc. This is Lot 3 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.

Lot Information

Lot 1

The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.2.7 and V.2.4 is the potential cost if all extensions are invoked. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options.

Renewal: It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028cfb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031195-2021
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

71315300 - Building surveying services

79340000 - Advertising and marketing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,190,911 £1M-£10M

Notice Dates

Publication Date
15 Dec 20214 years ago
Submission Deadline
20 Jul 2021Expired
Future Notice Date
13 Jul 2021Expired
Award Date
14 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Additional Buyers

INVERNESS CAMPUS OWNERS ASSOCIATION

Contact Name
Not specified
Contact Email
hieprocurement@hient.co.uk, icoa@hient.co.uk
Contact Phone
+44 1463245245

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
2
Supplier Names

GRAHAM & SIBBALD

GRAHAM + SIBBALD

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-028cfb-2021-12-15T10:14:02Z",
    "date": "2021-12-15T10:14:02Z",
    "ocid": "ocds-h6vhtk-028cfb",
    "description": "Award criteria scoring: 0 = Unacceptable -- Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor -- Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable -- Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good -- Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:666824)",
    "initiationType": "tender",
    "tender": {
        "id": "FTS002",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Property Consultancy - Lot 3 Building Surveying",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71315300",
            "description": "Building surveying services"
        },
        "mainProcurementCategory": "services",
        "description": "A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - dilapidations, repair work, EPC and S63 valuations and insurance valuations etc. This is Lot 3 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.",
        "lots": [
            {
                "id": "1",
                "description": "The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.2.7 and V.2.4 is the potential cost if all extensions are invoked. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Management & Delivery Methodology",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Management & Delivery Team",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Quality Management",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2021-07-14T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance: Professional risk indemnity - minimum GBP 5 million for each and every claim. Employers (compulsory) liability -- minimum GBP 5 million for each and every claim. Public liability -- minimum GBP 5 million for each and every claim.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "tenderPeriod": {
            "endDate": "2021-07-20T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2021-07-20T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-07-20T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.",
        "recurrence": {
            "description": "HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1479",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463245245",
                "email": "hieprocurement@hient.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hie.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AGENCY",
                        "description": "Regional or local agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "04",
                        "description": "Economic affairs"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-19012",
            "name": "Inverness Campus Owners Association",
            "identifier": {
                "legalName": "Inverness Campus Owners Association"
            },
            "address": {
                "streetAddress": "C/O Highlands and Islands Enterprise, An Lochran,",
                "locality": "Inverness Campus, Inverness",
                "region": "UKM62",
                "postalCode": "IV2 5NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463245245",
                "email": "ICOA@hient.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.invernesscampus.co.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23323"
            }
        },
        {
            "id": "GB-FTS-19013",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "Iv1 1AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463230782",
                "email": "inverness@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-37732",
            "name": "Graham & Sibbald",
            "identifier": {
                "legalName": "Graham & Sibbald"
            },
            "address": {
                "streetAddress": "4, Ardross Street",
                "locality": "INVERNESS",
                "region": "UKM6",
                "postalCode": "IV3 5NN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463701892"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-37733",
            "name": "Graham + Sibbald",
            "identifier": {
                "legalName": "Graham + Sibbald"
            },
            "address": {
                "streetAddress": "4 Ardross Street",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463701892"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1479",
        "name": "Highlands and Islands Enterprise"
    },
    "language": "en",
    "awards": [
        {
            "id": "031192-2021-FTS002-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "Some elements will be delivered through Allathan Associates, ANM Group, Harrison Stevens"
            },
            "suppliers": [
                {
                    "id": "GB-FTS-37732",
                    "name": "Graham & Sibbald"
                }
            ]
        },
        {
            "id": "031193-2021-FTS002-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-37733",
                    "name": "Graham + Sibbald"
                }
            ]
        },
        {
            "id": "031195-2021-FTS002-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-37733",
                    "name": "Graham + Sibbald"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "031192-2021-FTS002-1",
            "awardID": "031192-2021-FTS002-1",
            "status": "active",
            "value": {
                "amount": 779551,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-14T00:00:00Z"
        },
        {
            "id": "031193-2021-FTS002-1",
            "awardID": "031193-2021-FTS002-1",
            "status": "active",
            "value": {
                "amount": 180600,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-14T00:00:00Z"
        },
        {
            "id": "031195-2021-FTS002-1",
            "awardID": "031195-2021-FTS002-1",
            "status": "active",
            "value": {
                "amount": 230760,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000651526"
        }
    ]
}