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Vehicle Maintenance Services on the Isle of Wight

Isle of Wight Council

This public procurement record has 3 releases in its history.

Award

15 Mar 2022 at 16:21

Award Notice
Tender

22 Nov 2021 at 13:53

Tender Notice
Planning

03 Feb 2021 at 15:22

Planning Notice
Summary of the contracting process

The Isle of Wight Council is managing a procurement process titled "Vehicle Maintenance Services on the Isle of Wight," focused on the industry of repair and maintenance services for motor vehicles. This opportunity is currently at the award stage, following an open procurement method under the Public Contract Regulations 2015. The estimated total value of the contract is £598,000, covering two distinct lots: Lot 1 for MOTs, servicing, and general mechanical repairs, and Lot 2 for bodywork repairs. The procurement period began on 22 February 2022 and will continue until 21 February 2026, with services required in the Isle of Wight region.

This tender provides significant growth opportunities for businesses specialising in vehicle maintenance and repair services. Specifically, companies capable of delivering comprehensive vehicle support, including MOT testing, bodywork repairs, and routine servicing, would be well-suited to compete for this contract. With the Isle of Wight Council maintaining a diverse fleet of 149 vehicles, businesses can leverage this procurement to gain a foothold in servicing public sector contracts. The procurement encourages bids from both small and large enterprises, offering flexibility to cater to various service demands while ensuring compliance with quality and social value criteria.

How relevant is this notice?

Notice Information

Notice Title

Vehicle Maintenance Services on the Isle of Wight

Notice Description

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below: LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is PS129500.00 per year. LOT 2 - BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is PS20000.00 per year. Potential Suppliers can submit bids for an individual lot or both lots. The term of the Approved Supplier List Agreement shall be 1 March 2022 until 28 February 2026. This is a non-exclusive Approved Supplier List and that no guarantee is given with regard to the volume or value of work under either of the lots.

Lot Information

LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing. The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below: LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is for MOTS, servicing, and general mechanical repairs to vehicles. This lot is a nonexclusive, single supplier Lot. Estimated value is PS129500.00 per year. This lot includes the following services: * Undertaking of Class 4, 5 and 7 MOTs and periodic LGV safety inspections for a variety of cars, light commercial, minibuses and large goods vehicles. Vehicles would mainly be petrol or diesel, but there will also be an ever- growing number of hybrid or electric vehicles. * To keep the vehicles in a condition safe and suitable for the purpose which they are intended for.

LOT 2 - BODYWORK REPAIRS

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List for the Provision of Vehicle Maintenance Services on the Isle of Wight. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015.The Authority does not have its own repair facility and therefore the services under this ASL include all aspects of both planned and unplanned maintenance and repairs. This includes Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 149 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models were found in the Specification Document Annex A Fleet Details. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into. Please see the details below: LOT 2 - BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. This lot is a non-exclusive, multiple supplier lot. There will be up to 3 suppliers in this Lot. Estimated value is PS20000.00 per year. The services included in this lot could include but not exclusively, fibreglass repairs and welding, seatbelt repair/fixing of replacements, powder coating and accidental/nonaccidental damage but will exclude very minor bodywork repairs/dents and scratches. The Authority/Customer reserves the right to use an alternative route to market during the life of the ASL if it is deemed to be appropriate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028fd3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007037-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50112000 - Repair and maintenance services of cars

50112110 - Body-repair services for vehicles

Notice Value(s)

Tender Value
£598,000 £500K-£1M
Lots Value
£598,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£598,000 £500K-£1M

Notice Dates

Publication Date
15 Mar 20224 years ago
Submission Deadline
4 Jan 2022Expired
Future Notice Date
26 Feb 2021Expired
Award Date
23 Feb 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Isle of Wight Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ34 Isle of Wight
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
3
Supplier Names

DH Price Motors Ltd

Island Coachworks and Coatings

Premier Motors (Solent) Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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