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Provision of Facilities Management Soft Services to the USW Group

University of South Wales

This public procurement record has 2 releases in its history.

Award

19 Aug 2021 at 15:35

Award Notice
Tender

03 Feb 2021 at 15:48

Tender Notice
Summary of the contracting process

The University of South Wales Group is conducting a public procurement process to secure facilities management soft services, specifically for four distinct lots: Security & Postal Distribution, Cleaning, Grounds Maintenance, and Waste management. This competitive procedure with negotiation comprises two stages: a Pre Qualification Questionnaire (PQQ) followed by an Invitation to Tender (ITT) for shortlisted suppliers. The procurement process is currently in the Tender stage, with a submission deadline set for midday on 8th March 2021. The services will be delivered primarily in the Central Valleys, Cardiff, and Newport regions.

This tender presents substantial opportunities for businesses in the facilities management sector, particularly those providing security services, cleaning, grounds maintenance, and waste management solutions. Companies of varying sizes, especially those with experience in public sector contracts, are likely to find this tender appealing. The University is also keen on engaging suppliers who can contribute to community benefits aligned with social and environmental objectives, making this an advantageous situation for businesses focused on sustainable practices and community impact.

How relevant is this notice?

Notice Information

Notice Title

Provision of Facilities Management Soft Services to the USW Group

Notice Description

The University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security & Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.

Lot Information

Security & Postal Distribution

The Security provision is provided to USW sites and RWCMD. The current provision consists of manned guarding, CCTV control room management, Mobile Patrols, Open and closing of buildings and Keyholding. The Postal Distribution Service is currently provided by our security contractor for the USW contract only. The service includes the supply of two postal vehicles which provide an internal and external postal distribution across the group. The supplier is to procure the vehicles and provide costs

Options: Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years.

Renewal: 2 year extension

Cleaning

The current cleaning provision is provided to all parts of the group under this tender. The Cleaning specification is a mixture of input and output specifications and also includes window cleaning, pest control, washroom services, clinical waste removal and consumable supplies.

Options: Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years

Renewal: 2 year extension

Grounds Maintenance

Grounds maintenance is currently only provided to USW. The service comprises grass cutting and weed spraying.

Options: Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years

Renewal: 2 year extension

Waste

Waste services under this tender will cover USW and RWCMD. Services will consist of General Waste, Recycling, Glass, Food, Confidential, and hazardous waste.

Options: Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years

Renewal: 2 year extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028fec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020358-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77314000 - Grounds maintenance services

79710000 - Security services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£9,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£16,330,052 £10M-£100M

Notice Dates

Publication Date
19 Aug 20215 years ago
Submission Deadline
8 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of South Wales
Additional Buyers

Merthyr Tydfil College

Royal Welsh College of Music and Drama

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 1DL
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Treforest
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
4
Supplier Names

Kingdom Services Group Limited

OCS Group UK Limited

Ground Control Limited

Veolia Environmental Services

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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