Provision of Facilities Management Soft Services to the USW Group

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    "id": "ocds-h6vhtk-028fec-2021-08-19T15:35:03+01:00",
    "date": "2021-08-19T15:35:03+01:00",
    "ocid": "ocds-h6vhtk-028fec",
    "description": "Procedure Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT. The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so. Supplier Engagement Meeting As part of engaging with prospective contractors, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are the w/c 22nd February 2021 and shall be by appointment only and conducted using Microsoft Teams. You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q & A function of this notice. These need to be submitted by midday, Wednesday 10th February 2021. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency. Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment. NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q & A function. This will make the appointment process easier to administer. Site Visits Due to the current Covid 19 pandemic and its movement restrictions, site visits will be agreed and arranged in line with the most current Welsh Government guidance. Please e mail procurement@southwales.ac.uk - marked only as Site Visit - with any requests. Submissions Your PQQ submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and date of midday, Monday 8th March 2021. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered. (WA Ref:113341)",
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Provision of Facilities Management Soft Services to the USW Group",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security & Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.",
        "value": {
            "amount": 9500000,
            "currency": "GBP"
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                "title": "Security & Postal Distribution",
                "description": "The Security provision is provided to USW sites and RWCMD. The current provision consists of manned guarding, CCTV control room management, Mobile Patrols, Open and closing of buildings and Keyholding. The Postal Distribution Service is currently provided by our security contractor for the USW contract only. The service includes the supply of two postal vehicles which provide an internal and external postal distribution across the group. The supplier is to procure the vehicles and provide costs",
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": true,
                "options": {
                    "description": "Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years."
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                "status": "cancelled",
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                            "name": "Contract Management",
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                            "description": "15"
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                        {
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                "title": "Cleaning",
                "description": "The current cleaning provision is provided to all parts of the group under this tender. The Cleaning specification is a mixture of input and output specifications and also includes window cleaning, pest control, washroom services, clinical waste removal and consumable supplies.",
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                "description": "Waste services under this tender will cover USW and RWCMD. Services will consist of General Waste, Recycling, Glass, Food, Confidential, and hazardous waste.",
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                    "durationInDays": 1080
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                "value": 6
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            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 7
            },
            {
                "id": "19",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "4",
                "value": 7
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 7
            },
            {
                "id": "20",
                "measure": "electronicBids",
                "relatedLot": "4",
                "value": 7
            }
        ]
    }
}