Landscaping Services - Lot 7 Innse Gall (Western Isles)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0292ef-2021-06-18T13:55:05+01:00",
    "date": "2021-06-18T13:55:05+01:00",
    "ocid": "ocds-h6vhtk-0292ef",
    "description": "It is estimated that the total value of the services for ALL of the lots over the maximum duration of 3.75 years will be between GBP 735k and GBP 934k (excluding VAT). The figures used in II.1.5 & II.2.6 express the maximum value of this particular lot over the maximum duration of 3.75 years. Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number. SPD 2C.1 & 2D.1 Where relevant, bidders are required to provide information relating to consortia and/or sub-contractors. SPD 3D.12 Bidders should refer to the \"Conflict of Interest\" Section within the Scope of Requirements when completing this question. The Award criteria will be marked according to the following criteria: 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. This Contract will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Contract as and when required. (SC Ref:657848)",
    "initiationType": "tender",
    "tender": {
        "id": "FTS003",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Landscaping Services - Lot 7 Innse Gall (Western Isles)",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "HIE requires a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE's commercial and HIE occupied property portfolio. It is expected that these services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget currently available to deliver this service for this particular lot is between GBP 48,125 and GBP 68,750 (excluding VAT).",
        "value": {
            "amount": 93750,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "HIE's current requirements are divided into 8 Lots: 1 Moray 2 Inner Moray Firth 3 Argyll and the Islands 4 Caithness and Sutherland 5 Lochaber 6 Skye and Wester Ross 7 Innse Gall (Western Isles) 8 Orkney As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014: - below the small lot threshold and - does not exceed 20% of the estimated aggregated value of all the combined Lots and - does not exceed GBP 50k Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with 'Landscaping Services' in the contract description. Please refer to the \"Restriction on Number on Lots Awarded\" section in the Scope of Requirements document. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Management & Delivery Methodology",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Management & Delivery Team",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Risks & Challenges",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "value": {
                    "amount": 93750,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1350
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be awarded for an initial period of 2.75 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The contract might be modified in the future - some examples, including but not limited to: -sale of any sites/properties, therefore (some of) the services will no longer be required -addition of any new sites e.g. new build/purchase/takeover - (some) additional landscaping services required -property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let -property will be let out: services will no longer be required -re-designation of areas associated with maintenance activities -change to HIE area office location -weather conditions requiring more/less frequent services -extraordinary forestry work which do not require regular attention -repair tasks required -disruptions / cancellation of services caused by pandemics"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45112700",
                        "description": "Landscaping work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM64"
                    },
                    {
                        "region": "UKM64"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A.2A: Is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question: The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract a valid Waste Carriers Licence.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "minimum": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below: 4B5B Employer's (Compulsory) Liability Insurance - GBP 5M for each and every claim http://www.hse.gov.uk/pubns/hse40.pdf 4B5C Public Liability Insurance - GBP 5M for each and every claim 4B.6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC (s) in your response to 4B6."
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Contracting authorities may lay down special conditions relating to the performance of a contract, provided that they are linked to the subject-matter of the contract. Those conditions may include economic, innovation-related, environmental, social or employment-related considerations. The contract will include Key Performance Indicators (KPI's) which can be found within the Tender documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-04-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2021-04-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-04-07T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
        "recurrence": {
            "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1150",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise",
                "id": "313"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463245245",
                "email": "hieprocurement@hient.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.hie.co.uk",
                "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AGENCY",
                        "description": "Regional or local agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "04",
                        "description": "Economic affairs"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1262",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463230782",
                "email": "inverness@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1150",
        "name": "Highlands and Islands Enterprise"
    },
    "language": "en",
    "awards": [
        {
            "id": "013880-2021-FTS003-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ]
}