Notice Information
Notice Title
Christmas Illuminated Forest Trail Event 2021
Notice Description
Forestry England are looking to award a long term contract to appoint a Principal Event Contractor who will work with us to form a joint collaborative partnership to successfully deliver our Delamere Winter Illuminated Light Trail in November / December 2021. With further opportunity for expansion to other Forestry England sites in future years.
Lot Information
Lot 1
The requirement is to deliver an illuminated light experience where ticket holders complete an approximate 1-mile trail around our forest, after dark. The visitor experience will be brought to life by inspirational lighting and production installations that stimulate a memorable sensory experience with appropriate festive touches. The event must be designed to appeal to a wide audience demographic, provide value for money, be family friendly and supply the necessary elements of a high-quality event experience in regard to entertainment, and facilities provided. The event programme is set to run in November / December 2021 for an estimated 20 - 25 night performance run. This provisional event schedule is our current estimation and will be subject to change based on recommendations by the Principal Contractor upon contract award, as well as subject to customer ticket demand. The Principal Event Contractor will act as the Co-promoter for this event. We require the contractor to have a proven track record of delivering a high standard of production and creativity values, and a history of successfully marketing and selling tickets to an event of this nature and scale. This partnership will be formed sharing both the risk and financial reward on an equal 50%/50% basis. We are looking to secure this contract over a 7 year duration to allow for expansion ambitions that includes more than one site across our wider estate, subject to a successful year 1 pilot. The expansion plan may be activated as early as year 2 (2022), pending the success of Delamere in the maiden year of this contract (2021). Expansion opportunities would be at other Forestry England locations, that are mutually agreeable between both partners, within the life span of the contract duration. We envisage a potential 3 x site expansion plan over the duration of the contract in years 2, 4 and 7. The Minimum required outcomes we expect from this contract are as follows: 1)A minimum expectation of running the event at a neutral cost in the first year 2)Maximise Wow factor for our customer 3)Deliver a successful event that has obvious potential to grow and scale 4)Deliver a socially, financially and environmentally sustainable event model 5)Show case our Forestry England estate 6)Increase our CRM database A fully detailed Specification will be published as part of the full ITT documents. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/FV7TM3GX87
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-029349
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003042-2021
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92000000 - Recreational, cultural and sporting services
Notice Value(s)
- Tender Value
- £15,300,000 £10M-£100M
- Lots Value
- £15,300,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Feb 20215 years ago
- Submission Deadline
- 17 Mar 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FORESTRY COMMISSION
- Contact Name
- Not specified
- Contact Email
- arran.price@forestryengland.uk
- Contact Phone
- +44 3000674000
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS16 1EJ
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK52 Bath & North East Somerset and South Gloucestershire
- Delivery Location
- TLD6 Cheshire
-
- Local Authority
- South Gloucestershire
- Electoral Ward
- Stoke Park & Cheswick
- Westminster Constituency
- Filton and Bradley Stoke
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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