Finance & Procurement Systems

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029697-2021-03-18T11:24:02Z",
    "date": "2021-03-18T11:24:02Z",
    "ocid": "ocds-h6vhtk-029697",
    "description": "(SC Ref:647971)",
    "initiationType": "tender",
    "tender": {
        "id": "COPFS-2020-163",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Finance & Procurement Systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72261000",
            "description": "Software support services"
        },
        "mainProcurementCategory": "services",
        "description": "Following the publication of a VEAT Notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.",
        "lots": [
            {
                "id": "1",
                "description": "Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.",
                "hasOptions": true,
                "options": {
                    "description": "There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term. The estimated maximum value of these modifications is 133558 GBP giving a maximum contract value up to 320000 GBP."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72267000",
                        "description": "Software maintenance and repair services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh & Glasgow"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including IPR. Kick ICT Group own IPR for integrations and bespoke modules developed, maintained and supported as part of the COPFS Finance and Procurement Systems. Due to the COVID-19 national lockdown some developments required under the previous contract were late starting and unable to be concluded before expiry. These need to be finished under the new contract."
    },
    "awards": [
        {
            "id": "003887-2021-COPFS-2020-163-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-6886",
                    "name": "Kick ICT Group"
                }
            ]
        },
        {
            "id": "005490-2021-COPFS-2020-163-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-6886",
                    "name": "Kick ICT Group"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-6885",
            "name": "Crown Office and Procurator Fiscal Service",
            "identifier": {
                "legalName": "Crown Office and Procurator Fiscal Service"
            },
            "address": {
                "streetAddress": "25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ruth Wildgoose",
                "telephone": "+44 3000203000",
                "email": "procurementreturns@copfs.gov.uk",
                "faxNumber": "+44 8445614069"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.copfs.gov.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
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                        "description": "Social protection"
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        },
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            "id": "GB-FTS-6886",
            "name": "Kick ICT Group",
            "identifier": {
                "legalName": "Kick ICT Group"
            },
            "address": {
                "streetAddress": "Solais House, 19 Phoenix Crescent, Strathclyde Business Park",
                "locality": "Bellshill",
                "region": "UK",
                "postalCode": "ML4 3NJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8452301314"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-1294",
            "name": "Sheriff Clerk's Office",
            "identifier": {
                "legalName": "Sheriff Clerk's Office"
            },
            "address": {
                "streetAddress": "PO Box 23, 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-6885",
        "name": "Crown Office and Procurator Fiscal Service"
    },
    "contracts": [
        {
            "id": "003887-2021-COPFS-2020-163-1",
            "awardID": "003887-2021-COPFS-2020-163-1",
            "status": "active",
            "dateSigned": "2021-02-26T00:00:00Z"
        },
        {
            "id": "005490-2021-COPFS-2020-163-1",
            "awardID": "005490-2021-COPFS-2020-163-1",
            "status": "active",
            "dateSigned": "2021-03-18T00:00:00Z"
        }
    ],
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            {
                "id": "11",
                "measure": "foreignBidsFromEU",
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            },
            {
                "id": "12",
                "measure": "foreignBidsFromNonEU",
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                "measure": "electronicBids",
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    "language": "en"
}