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Provision of a Scanning and Archiving Service for Welsh Blood Service

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 1 release in its history.

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04 Mar 2021 at 11:24

Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has completed a tender for the provision of a Scanning and Archiving Service for the Welsh Blood Service, focused on the health industry. This procurement process, classified under scanning services, required the contractor to digitise approximately 600,000 sheets of Blood Donor records annually and migrate existing records from over 1,800 Compact Discs. The procurement method employed was an open procedure, with contracts signed on 1st March 2021, and the service was based in Llantrisant, Wales.

This tender presents valuable opportunities for businesses involved in digital archiving and records management, particularly small and medium-sized enterprises with expertise in document scanning and secure data storage solutions. Companies that can demonstrate quality systems for physical and electronic record management, retrieval, and planned transitions would be well-suited to compete for similar contracts, thus potentially enhancing their growth and expanding their portfolios within the public health sector.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Scanning and Archiving Service for Welsh Blood Service

Notice Description

The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily accessible by authorised members of staff accessible by authorised members of staff. The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of 600,000 sheets per annum The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto the new system.

Lot Information

Lot 1

The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily accessible by authorised members of staff accessible by authorised members of staff. The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of 600,000 sheets per annum The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto Additional information: Tender documents are available on Bravo E-Tender Wales https://etenderwales.bravosolution.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02983f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004325-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£176,000 £100K-£500K

Notice Dates

Publication Date
4 Mar 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Mar 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

TRANS MEDIA TECHNOLOGY LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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