Award

Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 3 releases in its history.

Award

25 Jan 2022 at 15:55

Tender

28 Jul 2021 at 12:44

Planning

10 Mar 2021 at 14:40

Summary of the contracting process

The National Records of Scotland is conducting a tender for the "Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records." This procurement falls under the services industry category, specifically focusing on data preparation services. The tender has a status of active and is currently soliciting bids from interested parties. The final date for submission is set for August 27, 2021, with contract performance expected to last for 360 days, including two optional six-month extensions at the purchaser's discretion. The procurement method is an open procedure, allowing broad participation.

This tender presents valuable opportunities for businesses in the data preparation and transcription services sectors, particularly those experienced in handling historical documents and records. Companies equipped with robust ICT infrastructure, including software and secure data storage capabilities, would be particularly well-positioned to compete. Additionally, businesses that can demonstrate high accuracy levels and quality assurance methodologies will have an advantage in the bidding process. The emphasis on data protection and security also indicates a requirement for vendors who prioritise safeguarding sensitive information.

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Notice Title

Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

Notice Description

The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.

Lot Information

Lot 1

The appointment of a Service Provider to: a) Deliver transcription of the 1921 Census images. b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images). c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance). d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and f) Deliver management arrangements to deliver these requirements.

Options: Two 6 months extensions available at the sole discretion of the Purchaser.

Renewal: Two optional six months extensions at the sole discretion of the Purchaser.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029a5c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002190-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72312100 - Data preparation services

72313000 - Data capture services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£438,365 £100K-£500K

Notice Dates

Publication Date
25 Jan 20224 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
22 Apr 2021Expired
Award Date
18 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
2030/2031

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Simon McLean
Contact Email
simon.mclean@nrscotland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 7TF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland, TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Corstorphine/Murrayfield
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

QUEEN'S UNIVERSITY BELFAST

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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