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Franking Machines & Associated Services

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 2 releases in its history.

Award

19 May 2021 at 10:54

Award Notice
Award

15 Mar 2021 at 14:16

Award Notice
Summary of the contracting process

NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is facilitating a procurement process for the lease and associated services of franking machines. This contract, titled "Franking Machines & Associated Services," falls under the postal services industry category (CPV code: 64112000) and is located in Cardiff, UK. The procurement method employed is 'limited,' specifically an award procedure without prior publication of a call for competition. Currently at the award stage, a contract valued at £525,000 was signed on 5 March 2021, and a standstill period of at least 10 calendar days is in place following the notification of the award decision.

This tender presents significant growth opportunities for businesses specialised in postal services, particularly those providing franking machines and associated services. Companies that can ensure reliable delivery and servicing capabilities for these machines would be well-suited to engage in similar contracts. As the healthcare sector continues to prioritise efficient communication and mailing solutions in the face of rising demands, service providers that are adaptable and responsive to the evolving needs of health boards stand to benefit immensely.

How relevant is this notice?

Notice Information

Notice Title

Franking Machines & Associated Services

Notice Description

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for a twelve month period.

Lot Information

Lot 1

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for a twelve month period. The Cardiff and Vale University Health Board were not in a position to spend the time originally planned to re-tender this requirement due to the unexpected COVID-19 Pandemic and priorities within the Clinical Board having to change to respond appropriately to the situation.

Procurement Information

The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure for the lease of their two franking machines for the provision of posting services across the health board. Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the provision and lease of their franking machines and postage services. Due to the volume of increased workload since the Covid-19 pandemic, we wish to put an interim twelve month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage i.e. digital solutions and undertake a formal tender exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029bbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011045-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

30144100 - Postage-franking machines

64112000 - Postal services related to letters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£925,000 £500K-£1M

Notice Dates

Publication Date
19 May 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Mar 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Neopost Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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