Framework Agreement for the Provision of Advertising, Creative Design & Media Buy Services '21

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029d3a-2021-09-06T22:45:03+01:00",
    "date": "2021-09-06T22:45:03+01:00",
    "ocid": "ocds-h6vhtk-029d3a",
    "description": "This contract is being procured competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. The costs of responding to this notice and participation in the process will be borne by each participating entity. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-029d3a",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for the Provision of Advertising, Creative Design & Media Buy Services '21",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79341100",
            "description": "Advertising consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "The proposed Framework Agreement involves the delivery of advertising, creative design and the related purchase of appropriate media on behlaf of Phoenix Natural Gas and associated Companies. The purpose will be to continue to develop the brand of the Phoenix Natural Gas product with particular emphasis (but not exclusivety) towards the domestic, owner occupier consumer in the Northern Ireland marketplace.",
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The combined spend on Advertising, Creative Design and Media purchasing is estimated to be in the region of approximately PS400,000 per year. The proposed Contract duration shall initially be for three years with optional extension provision(s) that may, upon invocation by the Utility, extend this period for an additional five years - i.e. the maximum duration of the Framework Agreement being up to eight years. The total potential value of the contract is therefore estimated to be around PS3M. Phoenix does not, however, provide any commitment, guarantee nor otherwise warrant that it will purchase any minimum level of services in any year. Phoenix reserves the right to adjust its purchasing requirements based on operational requirements during the term of the contract. Additional information: Phoenix reserves the right at any time to: * reject any or all responses and to cancel or withdraw from this procurement at any stage, * award a contract without prior notice, * change the basis, the procedures and timescales set out or referred to within the procurement documents, * require a bidder to clarify any submissions in writing and/or provide additional information.",
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 6,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "It would be anticipated that no more than six of the top scoring Applicants from the PQQ stage will be invited to proceed to the next, Invitation to Tender (ITT), stage. However, should the PQQ process result in less than six Applicants scoring much more than the remaining Aplicants then onl;y the higher scoring group will be invited to proceed to the ITT stage - irrespective of the total number involved. i.e. the Utility may invite less that six Applicants to proceed to the ITT stage should the a clear distinction result in perceceived capability & experience."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79340000",
                        "description": "Advertising and marketing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79341000",
                        "description": "Advertising services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79341100",
                        "description": "Advertising consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://e-sourcingni.bravosolutions.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Interested Parties should search for the relevant project at https://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant pre-qualification questionnaire (PQQ) on, or before, the due date. Phoenix shall draw up a short-list of those entities that are capable of delivering its requirements based upon the completed PQQ received. Those entities that meet the short-listing criteria set out within the PQQ will then be invited to the tender stage which shall involve the completion and submission of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short-list may be drawn up from which a presentation/ negotiation stage may follow. Ultimately the most economically advantageous tender(s) will (subject to Phoenix's ability to terminate the tender process at any time at its discretion) be awarded the contract(s)."
        },
        "submissionTerms": {
            "depositsGuarantees": "Phoenix reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "contractTerms": {
            "financialTerms": "As stated in the tender documentation.",
            "tendererLegalForm": "Subject to the status and involvement of the parties, Phoenix may require the parties to commit to joint and several liability in respect of the contract. Alternatively, Phoenix may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.",
            "performanceTerms": "As stated in the tender documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "periodRationale": "The maximum anticipated duration shall not exceeed 8 years."
            }
        },
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2021-04-30T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-04-23T13:00:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-9399",
            "name": "Phoenix Natural Gas Ltd",
            "identifier": {
                "legalName": "Phoenix Natural Gas Ltd"
            },
            "address": {
                "streetAddress": "197 Airport Road West",
                "locality": "Belfast",
                "region": "UKN0",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Chris Losty",
                "telephone": "+44 2890555817",
                "email": "christopher.losty@phoenixgroupni.com",
                "url": "https://e-sourcingni.bravosolutions.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.phoenixnaturalgas.com",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
                        "description": "Production, transport and distribution of gas and heat"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9400",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "office@courtsni.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-27568",
            "name": "Phoenix Natural Gas",
            "identifier": {
                "legalName": "Phoenix Natural Gas"
            },
            "address": {
                "streetAddress": "197 Airport Road West",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Chris Losty",
                "telephone": "+44 2890555817",
                "email": "christopher.losty@phoenixgroupni.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.phoenixnaturalgas.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT",
                        "description": "Production, transport and distribution of gas and heat"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-27568",
        "name": "Phoenix Natural Gas"
    },
    "language": "en",
    "awards": [
        {
            "id": "022099-2021-100844CNT-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of Advertising, Creative Design & Media Buy Services '21",
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "022099-2021-100844CNT-1",
            "awardID": "022099-2021-100844CNT-1",
            "title": "Provision of Advertising, Creative Design & Media Buy Services '21",
            "status": "active",
            "dateSigned": "2021-08-17T00:00:00+01:00"
        }
    ]
}