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The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

The Police and Crime Commissioner for Gwent

This public procurement record has 2 releases in its history.

Award

02 Mar 2022 at 17:23

Award Notice
Tender

12 Apr 2021 at 09:05

Tender Notice
Summary of the contracting process

The Police and Crime Commissioners for Gwent and South Wales are currently seeking tenders for "The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces." This open procurement process, classified under the services category, is active and offers two distinct lots: Lot 1 for catering services in the South Wales Police area and Lot 2 for Gwent Police area events. The tender period ended on 21 May 2021, with awards expected shortly thereafter on 28 May 2021. Interested applicants should note that this contract involves catering for both scheduled events, typically occurring on weekends and public holidays, and unplanned incidents that may arise unexpectedly, necessitating timely responses from the service provider.

This procurement opportunity is well-suited for catering organisations, particularly those that have experience in providing services for public sector events. Businesses able to supply packed lunches and catering for mass gatherings would beneficially compete for this contract. The potential reach across two police force areas also opens avenues for SMEs looking to establish or expand their market presence in catering for large-scale events, including sporting activities, demonstrations, and official occasions in South Wales and Gwent.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

Notice Description

The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender. Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation. The Service requirements are split into two geographical lots: Lot 1 Provision of Catering for Planned Events for South Wales Police Force Lot 2 Provision of Catering for Planned Events for Gwent Police Force You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.

Lot Information

Provision of Catering Services for Planned Events for South Wales Police Area

The provision of catering for planned events covering the South Wales Police Force geographical area. The duration of the contract is for twenty four months, with options to extend for a further two twelve month periods.

Renewal: After the initial 36 months there is the option to extend for a further 12 month period.

Provision of Catering Services for Planned Events for Gwent Police Area

The provision of catering for planned events for the Gwent Police Force geographical area. The duration of the contract is for three years, with an option to extend for a further twelve month period.

Renewal: After the initial 36 months there is the option to extend for a further 12 month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a4cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005766-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services

CPV Codes

15000000 - Food, beverages, tobacco and related products

15800000 - Miscellaneous food products

15894000 - Processed food products

55300000 - Restaurant and food-serving services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£381,552 £100K-£500K

Notice Dates

Publication Date
2 Mar 20224 years ago
Submission Deadline
21 May 2021Expired
Future Notice Date
Not specified
Award Date
15 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Before expiry of contract

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Gwent
Additional Buyers

The Police and Crime Commissioner for South Wales

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLL15 Central Valleys, TLL16 Gwent Valleys, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL2 East Wales, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
2
Supplier Names

Napier Catering

Owen Catering

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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