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DfC Printed Material

Department for Communities

This public procurement record has 2 releases in its history.

Award

08 Jul 2021 at 09:04

Award Notice
Tender

23 Apr 2021 at 14:04

Tender Notice
Summary of the contracting process

The Department for Communities (DfC) is seeking a single contractor to provide printing services as part of its operational requirements, specifically for the production of printed materials that support various business areas within the department. This procurement process, initiated as a tender, is currently active and is classified under the industry category of services, primarily focusing on printing services. The estimated value of this contract is £2,500,000, with the contract period comprising an initial three years and a potential two-year extension. Bids were required to be submitted by 28th May 2021, with subsequent award decisions expected shortly thereafter.

This tender presents substantial opportunities for printing and communication businesses capable of handling demand-led requirements, particularly those with experience in delivering high-quality printed materials to public sector clients. Companies that can effectively manage both regular and fluctuating printing demands, as well as those adept at integrating delivery and logistics across Northern Ireland and Great Britain, would be well-suited to compete. The successful contractor will have to demonstrate proficiency in contract management, quality service delivery, and contingency planning to meet the department's needs efficiently.

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Notice Information

Notice Title

DfC Printed Material

Notice Description

The Department for Communities (DfC) provides services through a network of thirty-six Jobs and Benefits Offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single Contractor to provide a Service for the provision of printed material to support the operation of the following business areas within DfC: * Working Age Services Directorate; * Pensions, Disability, Benefit Security and Debt Directorate; * Guidance, Learning and Development Branch; * Debt Management; * Benefit Fraud and Compliance; * Finance Change; * Universal Credit; * Make the Call Wraparound Service; * Standards Assurance Unit; and * Pension Centre. The contract has 1 main area: * Print materials and delivery of them to a specified location in Northern Ireland and/or Great Britain A single supplier will be appointed the Prime Contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-Contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period.

Lot Information

Lot 1

The Department for Communities (DfC) provides services through a network of thirty-six Jobs and Benefits Offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single Contractor to provide a Service for the provision of printed material to support the operation of the following business areas within DfC: * Working Age Services Directorate; * Pensions, Disability, Benefit Security and Debt Directorate; * Guidance, Learning and Development Branch; * Debt Management; * Benefit Fraud and Compliance; * Finance Change; * Universal Credit; * Make the Call Wraparound Service; * Standards Assurance Unit; and * Pension Centre. The contract has 1 main area: * Print materials and delivery of them to a specified location in Northern Ireland and/or Great Britain A single supplier will be appointed the Prime Contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-Contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period.

Options: 3 years initial period + 2 years extension option

Renewal: 3 years (initial period) + 2 years (extension option)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a99b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015800-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79810000 - Printing services

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
£2,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,500,000 £1M-£10M

Notice Dates

Publication Date
8 Jul 20215 years ago
Submission Deadline
28 May 2021Expired
Future Notice Date
Not specified
Award Date
6 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Communities
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

MINPRINT HOLDINGS LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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