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Secure Offsite Storage of Records and Records Management

Procurement and Logistics Service

This public procurement record has 2 releases in its history.

Award

03 Aug 2021 at 15:15

Award Notice
Tender

23 Apr 2021 at 17:04

Tender Notice
Summary of the contracting process

The procurement process involves the Business Services Organisation Procurement and Logistics Service as the central purchasing body for a contract titled "Secure Offsite Storage of Records and Records Management" within the records management industry category. This contract, located in Belfast, has been awarded and is valued at approximately GBP 18,375,588 over a potential four-year period. The procurement was conducted through an open procedure, and it emphasised a mix of price and quality, with bids accepted until May 24, 2021.

This tender presents significant opportunities for businesses specialising in records management services, particularly small to medium-sized enterprises (SMEs) capable of providing secure offsite storage solutions. The competitive environment suggests that firms with experience in high-quality service delivery, alongside a robust understanding of compliance standards, would be well-suited to participate. With the potential for contract extensions, this may also provide a stable prospect for services that align with the requirements of several health and social care trusts in Northern Ireland.

How relevant is this notice?

Notice Information

Notice Title

Secure Offsite Storage of Records and Records Management

Notice Description

Secure Offsite Storage of Records and Records Management

Lot Information

Lot 1

Secure Offsite Storage of Records and Records Management. Additional information: The estimated value per annum is GBP 3 341 016.The estimated value for 4 years would then be GBP 13 364 064.SS17ac - Commercial Conditions of Contract for Services Contracts also allows for up to three further extension periods, each of 6 months total GBP 5 011 524.Therefore the total estimated value is GBP 18 375 588.

Options: Possible 18 months emergency extension

Renewal: This Framework Agreement is subject to renewal dependent on client requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a9c8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018632-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£18,375,588 £10M-£100M
Lots Value
£18,375,588 £10M-£100M
Awards Value
Not specified
Contracts Value
£18,375,588 £10M-£100M

Notice Dates

Publication Date
3 Aug 20215 years ago
Submission Deadline
24 May 2021Expired
Future Notice Date
Not specified
Award Date
28 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Procurement and Logistics Service
Additional Buyers

Belfast Health and Social Care Trust

Business Services Organisation

NI Ambulance Service Trust

NI Blood Transfusion Service

NI Fire and Rescue Services

NI Guardian Ad Litem Agency

NI Medical and Dental Training Agency

NI Patient Client Council

NI Practice and Education Council for Nursing and Midwifery

NI Public Health Agency

NI Regulation and Quality Improvement Authority

NI Social Care Council

Northern Health and Social Care Trust

Regional Health and Social Care Board

South Eastern Health and Social Care Trust

Southern Health and Social Care Trust

Western Health and Social Care Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANTRIM
Postcode
BT12 6HU
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Blackstaff
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
4
Supplier Names

COASTWAYS RECORDS MANAGEMENT LTD

FILESERVICE LTD

JOHN MORGAN SONS LTD

OASIS Group NI Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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