Notice Information
Notice Title
E-ROSTERING
Notice Description
Dorset Healthcare University NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource including a very active Bank staffing department.
Lot Information
Lot 1
There is a business and clinical need to replace (or upgrade the existing) electronic rostering system in Dorset HealthCare. Electronic rostering is the most efficient method of planning and tracking trust staffing against service requirements and has steadily increased its importance as a core system within the Trust. The new system will provide a robust user dashboard to support operational management, with visible nurse staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of nurse rostering across the trust on a daily basis. The new system will include a real time acuity and dependency scoring system, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of: -- Allied health professionals (phase 2 roll out), -- Facility and estates staff administrative and clerical staff. Electronic Rostering management system -- overview of requirements: The system must have the following features and meet the full detailed specification where applicable: -- Includes an automated reporting suite that covers statutory and ad hoc reporting requirements (Safe Staffing reports) on both substantive and temporary staffing; -- Ward and Community level reports easily available from the roster for ward sisters, matrons and heads of nursing; -- Reporting tools include the ability to monitor rostering compliance; key performance indicators and staff utilisation that are currently resource intensive as they are produced manually; -- Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed; -- A recognised real time acuity and dependency scoring system software package; -- Real time visibility of areas with high acuity and dependency, allowing resources to be redirected in a targeted and informed way; -- Provides an informed system to controlling agency and bank costs, by having an improved and daily operational overview of staffing and patient acuity and dependency; -- Provides clear visibility that when requested, temporary staffing (agency and bank) are deployed in areas of highest need; -- Supports multi location based rostering and provides the ability to roster a variable skill mix; -- Supports improved sickness reporting capability into ESR; -- Accepts outbound information on assignments from ESR e.g. changes in banding; -- Demonstrable use in an Healthcare setting within the UK.
Renewal: Contract Renewal once contract expires upon completion of term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02abb4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/009283-2021
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72212450 - Time accounting or human resources software development services
Notice Value(s)
- Tender Value
- £1,000,000 £1M-£10M
- Lots Value
- £1,000,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 29 Apr 20214 years ago
- Submission Deadline
- 4 Jun 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DORSET HEALTH CARE UNIVERSITY NHS FOUNDATION TRUST
- Contact Name
- Perry spender
- Contact Email
- p.spender@nhs.net
- Contact Phone
- +44 7712126699
Buyer Location
- Locality
- POOLE
- Postcode
- BH17 0RB
- Post Town
- Bournemouth
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK6 North Somerset, Somerset and Dorset
- Small Region (ITL 3)
- TLK63 Bournemouth, Christchurch and Poole
- Delivery Location
- TLK2 Dorset and Somerset
-
- Local Authority
- Bournemouth, Christchurch and Poole
- Electoral Ward
- Canford Heath
- Westminster Constituency
- Mid Dorset and North Poole
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02abb4-2021-04-29T14:24:03+01:00",
"date": "2021-04-29T14:24:03+01:00",
"ocid": "ocds-h6vhtk-02abb4",
"description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Time-accounting-or-human-resources-software-development-services./V39594RWY6 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/V39594RWY6 GO Reference: GO-2021429-PRO-18166990",
"initiationType": "tender",
"tender": {
"id": "DH1000",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "E-ROSTERING",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "72212450",
"description": "Time accounting or human resources software development services"
},
"mainProcurementCategory": "services",
"description": "Dorset Healthcare University NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource including a very active Bank staffing department.",
"value": {
"amount": 1000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "There is a business and clinical need to replace (or upgrade the existing) electronic rostering system in Dorset HealthCare. Electronic rostering is the most efficient method of planning and tracking trust staffing against service requirements and has steadily increased its importance as a core system within the Trust. The new system will provide a robust user dashboard to support operational management, with visible nurse staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of nurse rostering across the trust on a daily basis. The new system will include a real time acuity and dependency scoring system, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of: -- Allied health professionals (phase 2 roll out), -- Facility and estates staff administrative and clerical staff. Electronic Rostering management system -- overview of requirements: The system must have the following features and meet the full detailed specification where applicable: -- Includes an automated reporting suite that covers statutory and ad hoc reporting requirements (Safe Staffing reports) on both substantive and temporary staffing; -- Ward and Community level reports easily available from the roster for ward sisters, matrons and heads of nursing; -- Reporting tools include the ability to monitor rostering compliance; key performance indicators and staff utilisation that are currently resource intensive as they are produced manually; -- Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed; -- A recognised real time acuity and dependency scoring system software package; -- Real time visibility of areas with high acuity and dependency, allowing resources to be redirected in a targeted and informed way; -- Provides an informed system to controlling agency and bank costs, by having an improved and daily operational overview of staffing and patient acuity and dependency; -- Provides clear visibility that when requested, temporary staffing (agency and bank) are deployed in areas of highest need; -- Supports multi location based rostering and provides the ability to roster a variable skill mix; -- Supports improved sickness reporting capability into ESR; -- Accepts outbound information on assignments from ESR e.g. changes in banding; -- Demonstrable use in an Healthcare setting within the UK.",
"value": {
"amount": 1000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "Contract Renewal once contract expires upon completion of term."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPVS",
"id": "48000000-JA02",
"description": "For computer software"
}
],
"deliveryAddresses": [
{
"region": "UKK2"
}
],
"deliveryLocation": {
"description": "Dorset and Somerset"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Health-services./V8X68R9689",
"documents": [
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2021-06-04T14:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2021-06-04T14:00:00+01:00"
},
"bidOpening": {
"date": "2021-06-04T14:00:00+01:00"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-9481",
"name": "Dorset Health Care University NHS Foundation Trust",
"identifier": {
"legalName": "Dorset Health Care University NHS Foundation Trust"
},
"address": {
"streetAddress": "Sentinel House, Nuffield Industrial Estate, Nuffield Road",
"locality": "Poole",
"region": "UKK2",
"postalCode": "BH17 0RB",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Perry spender",
"telephone": "+44 7712126699",
"email": "p.spender@nhs.net",
"url": "https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Time-accounting-or-human-resources-software-development-services./V39594RWY6"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "https://www.dorsethealthcare.nhs.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "07",
"description": "Health"
}
]
}
},
{
"id": "GB-FTS-9482",
"name": "Dorset Health Care University NHS Foundation Trust",
"identifier": {
"legalName": "Dorset Health Care University NHS Foundation Trust"
},
"address": {
"streetAddress": "The Browning Centre, 7 Shelley Road",
"locality": "Bournemouth",
"postalCode": "BH1 4JQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1202443020"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-9481",
"name": "Dorset Health Care University NHS Foundation Trust"
},
"language": "en"
}