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Geotechnical and Drainage Asset Information Management System (GDMS) Phase 13

Highways England

This public procurement record has 1 release in its history.

Tender

27 May 2021 at 22:45

Tender Notice
Summary of the contracting process

The procurement process involves Highways England initiating a tender for the "Geotechnical and Drainage Asset Information Management System (GDMS) Phase 13." This project falls under the data services category and is aimed at enhancing asset management for motorways and major roads in the UK. The tender is currently at the active stage, with submissions due by 1st July 2021. The contract is valued at approximately £17 million and covers a significant duration of up to five years, with potential extensions.

This tender presents a valuable opportunity for businesses specialising in IT services, particularly those with expertise in data management, software development, and geotechnical services. Companies capable of providing innovative solutions and interoperability with existing systems could thrive in this competitive environment. The breadth of required services means that both large firms and smaller, agile providers focusing on specialised technology are suitably positioned to compete for this contract.

How relevant is this notice?

Notice Information

Notice Title

Geotechnical and Drainage Asset Information Management System (GDMS) Phase 13

Notice Description

Highways England is the government company charged with operating, maintaining and improving motorways and major (trunk) roads in England. Civils asset management in Highways England includes drainage and geotechnical information, as well as pavements, structures and technology. Asset data enables Highways England to make informed decisions about the way it operates and maintains the strategic road network. Highways England continuously improves by gaining a better understanding of its assets through an asset delivery programme and investment in its asset management processes and systems. Highways England's existing geotechnical and drainage asset information management systems (GDMS and Highways Agency Drainage Data Management System (HADDMS) respectively), are Highways England's prime geotechnical and drainage asset information management systems for inventory and condition data. Management and upgrades to both asset information systems form part of a programme that has been ongoing for approximately twenty years. The geotechnical asset information system, GDMS, was re-platformed (working with Mott MacDonald and Bentley Systems (formerly Keynetix)) between 2017 and 2020 ("Phase 12") to mitigate against the risks of software obsolescence and to meet current business needs. As part of the re-platforming, a key business goal was to provide a systems architecture that could facilitate a single, unified platform that catered for management of both geotechnical and drainage assets. Highways England has been granted a license to use and adapt the specially written software and associated documentation. In order to maximise Highways England's investment to date, Highways England wishes to compete the ongoing support and iteration of this project as part of this procurement exercise. This project, the GDMS Phase 13 project, shall provide: a) IT service management for the geotechnical aspects of the GDMS platform that have been developed to date; b) A replacement for the legacy HADDMS platform; and c) Interoperability services with Highways England's other systems.

Lot Information

Lot 1

The overall objectives for the GDMS Phase 13 project are: a) To put in place all necessary IT service management, software licensing, hosting, and sub-contracting arrangements (the "Transition Services") in order to operate and maintain the current GDMS platform, within 3 months of the contract commencement date; b) To deploy a HADDMS Replacement (which meets government technology standards) into live operation within 2 years of the Transition Services going live (in order for Highways England to switch off and decommission the legacy HADDMS platform) and to deploy interoperability with other Highways England systems within 6 months of the HADDMS Replacement going live (the "Drainage and General Implementation Services"); c) To have a managed service for the support, maintenance, and continuous improvement of the GDMS platform during its business as usual operation. The contract duration will be five years with the option for two two-year extensions (i.e. 5 + 2 + 2), subject to business need and supplier performance; d) To implement a HADDMS Replacement solution that leverages investment in the GDMS platform to date and enables future flexibility across a convergent platform for managing geotechnical and drainage assets, including through the implementation of optional services or future requirements without the need for major capital investment beyond this project, including (but not limited to): * The GDMS platform must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Agreement that Highways England may wish to implement via the Variation Procedure (e.g. decision support tool functionality for network deterioration and what-if scenario modelling); * The GDMS platform must enable Highways England to exchange data across different information systems and services in near real-time, for example, by means of an open Application Programme Interface (API), enabling unfettered access to all geotechnical and drainage related asset data wherever it is stored; * The GDMS platform may be required to support the management of information for other Highways England asset classes, such as pavements, structures, technology, and street furniture; * The GDMS platform must enable referencing of all geotechnical and drainage construction, survey and other related data to strategic road network models; and * The successful Tenderer must propose new ideas, innovations, and service improvements via an annual Continuous Improvement Plan. Highways England may wish to implement such service improvements via the Variation Procedure. Additional information: The contract value is expected to be approximately PS17,000,000 GBP. This figures is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, and whether the optional services (in part or in whole) are enacted.

Options: Tenderers are required to have the capability to enact the optional services as described in II.2.4 and the contract. Highways England makes no commitment as to the extent to which the optional services will be enacted (if at all) and reserves the right to procure these services through a route other than the contract which is the subject of this contract notice.

Renewal: The aggregate duration of an extension will be up to four years, to consist of two additional two year extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02b5f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011910-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48984000 - Graphical user interface (GUI) tools

71354100 - Digital mapping services

72000000 - IT services: consulting, software development, Internet and support

72300000 - Data services

72310000 - Data-processing services

72313000 - Data capture services

72316000 - Data analysis services

72317000 - Data storage services

72322000 - Data management services

Notice Value(s)

Tender Value
£17,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20215 years ago
Submission Deadline
1 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highways England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU1 4LZ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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