Notice Information
Notice Title
Back Scanning of Patient Records
Notice Description
Back scanning of patient records onto the newly procured EDMS, to assist the Trust in the transition to a paper-light approach, supporting the adoption of the digitalisation of physical records.
Lot Information
Lot 1
The procurement of scanning services to assist the Trust in digitisation of paper based patient records. This contract was awarded following a mini-competition using the London Procurement Partnership's Digital Documents Solutions Framework (DDS) framework, using the Scanning lot.
Procurement Information
The extension is being implemented in accordance with the variation mechanism set out in Schedule 7 (Framework Agreement Variation Procedure) of the DDS Framework Agreement and is assessed as compliant with Regulation 72(1)(a) of the Public Contracts Regulations 2015 (PCR 2015), as the review clause permitting extension was clear, precise and unequivocal in the original procurement documentation.<br/><br/>The decision to extend has been taken due to exceptional and justifiable operational circumstances, including:<br/><br/>* The DDS Framework supports the procurement and delivery of complex digital and IT transformation programmes across the integrated health economy, many of which are multi-phase, business-critical initiatives involving significant system integration, data migration, and interoperability requirements.<br/>* Additional complex digital and IT procurements have been formally planned and approved within business cases, with mobilisation timelines aligned to the continued availability of the framework.<br/>* Allowing the framework to expire at this stage would result in the cancellation, delay, or re-procurement of these requirements, causing duplication of procurement activity, additional cost to contracting authorities and suppliers, potential disruption to transformation programmes, and risk to delivery of anticipated savings and service improvements.<br/><br/>The proposed six-month extension does not alter the scope, nature or economic balance of the framework and not considered a substantial modification under Regulation 72(8) of PCR 2015.<br/><br/>The extension is considered necessary to ensure continuity of procurement, protect value for money, and enable the orderly completion and mobilisation of complex digital programmes already in progress or formally planned.<br/><br/>The Framework Agreement currently expires on 30 September 2026. This variation extends the expiry date to 31 March 2027 on the previously agreed Terms and Conditions.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02ba8e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/057734-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79999100 - Scanning services
Notice Value(s)
- Tender Value
- £5,000,000,000 £1B-£10B
- Lots Value
- £5,000,000,000 £1B-£10B
- Awards Value
- Not specified
- Contracts Value
- £820,000 £500K-£1M
Notice Dates
- Publication Date
- 18 Jun 20264 months ago
- Submission Deadline
- 26 Jul 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS Wales Shared Services Partnership-Procurement Services
- Additional Buyers
Dartford and Gravesham NHS Trust
Guy's and St Thomas' NHS Foundation Trust
London Procurement Partnership
NHS London Procurement Partnership (Hosted by Guy's and St Thomas' NHS FT)
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF15 7QZ
- Postcode Area
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Taff's Well
- Westminster Constituency
- Cardiff North
Supplier Information
- Number of Suppliers
- 48
- Supplier Names
Nuance Communications Ireland Limited
Hugh Symons Information Management
Kyocera Document Solutions (UK) Limited
NHS Business Services Authority
Corporate Document Services Ltd
Continuous Data Print (UK) Ltd
Ratcliff & Roper (Printers) Ltd
Konica Minolta Business Solutions (UK) Ltd
Crown Records Management Limited
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.