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ID 3283845 DfE - Invest NI -Configuration of Microsoft 365 SharePoint as an Enterprise Content Management Solutions (ECM) Implementation Services, Add-ons and Support

Invest NI

This public procurement record has 2 releases in its history.

Award

21 Dec 2021 at 17:04

Award Notice
Tender

15 Jul 2021 at 19:14

Tender Notice
Summary of the contracting process

The procurement process involves Invest NI, located in Belfast, UK, undertaking a tender for the configuration of Microsoft 365 SharePoint as an Enterprise Content Management Solution. This contract, designated ID 3283845, falls under the IT services industry category, with a total estimated value between £995,000 and £3,000,000 over an initial period of 42 months, which can be extended multiple times. The tender has completed its award phase, and the successful contract was signed on 21st December 2021, with an active status and a total value of £2,193,368.15.

This opportunity is well-suited for businesses specialising in IT consulting, software development, and content management solutions, particularly those that can demonstrate expertise in Microsoft 365 configurations. Companies that offer services for system design, installation, records management, and compliance with GDPR will find this opportunity particularly relevant. With the long duration of the contract and the specifications requiring ongoing support and maintenance, engaging in this procurement can lead to significant business growth and a lasting partnership with a public sector body.

How relevant is this notice?

Notice Information

Notice Title

ID 3283845 DfE - Invest NI -Configuration of Microsoft 365 SharePoint as an Enterprise Content Management Solutions (ECM) Implementation Services, Add-ons and Support

Notice Description

Invest NI require the configuration of their existing Microsoft 365 as a core Enterprise Content Management solution to replace its current EDRMS Meridio and other legacy shared drives. The Contractor will be responsible for: * Providing implementation services (design, supply, installation, implementation, migration, configuration and testing of the solution), add-ons (if applicable) and support that meet the requirements of Invest NI as detailed in this specification. * Configuration and implementation of records management processes and workflows. * Redesign of information architecture and security model. * Ensuring the solution implemented is efficient, secure and effective to get the best use of the implemented technology. * Ensuring data can be made accessible outside of UK and European Economic Area (EEA) in a secure manner in compliance with GDPR. * Provision of detailed documentation to Invest NI describing the configuration of the solution. * Providing industry expertise to Invest NI and keeping abreast of technology changes over the contract period. * The provision of admin and super user training to enable effective management and usage of the solution; and * The provision of maintenance and support for the solution throughout the life of the contract. Tenderers should refer to the document entitled "ID 3283845 -Schedule 1 - Specification Schedule" for full details of Invest NI's requirement.

Lot Information

Lot 1

Invest NI require the configuration of their existing Microsoft 365 as a core Enterprise Content Management solution to replace its current EDRMS Meridio and other legacy shared drives. The Contractor will be responsible for: * Providing implementation services (design, supply, installation, implementation, migration, configuration and testing of the solution), add-ons (if applicable) and support that meet the requirements of Invest NI as detailed in this specification. * Configuration and implementation of records management processes and workflows. * Redesign of information architecture and security model. * Ensuring the solution implemented is efficient, secure and effective to get the best use of the implemented technology. * Ensuring data can be made accessible outside of UK and European Economic Area (EEA) in a secure manner in compliance with GDPR. * Provision of detailed documentation to Invest NI describing the configuration of the solution. * Providing industry expertise to Invest NI and keeping abreast of technology changes over the contract period. * The provision of admin and super user training to enable effective management and usage of the solution; and * The provision of maintenance and support for the solution throughout the life of the contract. Tenderers should refer to the document entitled "ID 3283845 -Schedule 1 - Specification Schedule" for full details of Invest NI's requirement. Additional information: The estimated value of this contract is in the range of PS995,000 to PS3,000,000 over the full 12 years 6 month period. Invest NI currently have in place business case approval for the initial contract period of 42 months.

Options: This contract will be for an initial period of 42 months . There will be an option to extend the contract for up to a further 4 periods as follows: 3 years + 3 years + 2 years + 1 year.

Renewal: This contract will potentially be due to be re-procured after the initial contract period or following any extension periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c894
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031962-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48780000 - System, storage and content management software package

48783000 - Content management software package

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72210000 - Programming services of packaged software products

72212000 - Programming services of application software

72212780 - System, storage and content management software development services

72212783 - Content management software development services

Notice Value(s)

Tender Value
£994,632 £500K-£1M
Lots Value
£994,632 £500K-£1M
Awards Value
Not specified
Contracts Value
£2,193,368 £1M-£10M

Notice Dates

Publication Date
21 Dec 20214 years ago
Submission Deadline
25 Aug 2021Expired
Future Notice Date
Not specified
Award Date
21 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
This contract will be for an initial period of 42 months. There will be an option to extend for 4 further periods as follows: 3 years + 3 years + 2 years + 1 year. This procurement will be due to be re procured after the initial contract period and or following the uptake of extension options.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Invest NI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7ES
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

COMPANY NET LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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