Award

System Rheoli Llety ar gyfer Neuaddau Preswyl y Brifysgol / Accommodation Management System for University Halls of Residence

ABERYSTWYTH UNIVERSITY

This public procurement record has 2 releases in its history.

Award

19 Oct 2021 at 11:14

Tender

21 Jul 2021 at 14:15

Summary of the contracting process

Aberystwyth University is conducting a procurement process for an Accommodation Management System for its university halls of residence, initiating an open tender procedure. This contract, currently active, seeks a qualified supplier to manage all aspects of student accommodation, catering to 3,249 bed spaces across seven halls. The tender is set to run until 23rd August 2021, with the expectation that the system will be operational by April 2022. The contract is aimed at providing a five-year service, with potential for annual renewal thereafter. The procurement falls under the category of goods, specifically the software package and information systems sector, with the project's locality centring on Aberystwyth, UK.

This tender presents significant opportunities for businesses that specialise in software development, particularly those capable of delivering integrated management systems tailored for educational institutions. Companies that can offer bilingual solutions in both English and Welsh will be especially attractive to the buying organisation. The successful supplier will need to demonstrate high-quality delivery and effective integration with existing university systems. Furthermore, businesses that can provide ongoing support and development post-implementation will find themselves well-suited to compete for this contract.

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Notice Title

System Rheoli Llety ar gyfer Neuaddau Preswyl y Brifysgol / Accommodation Management System for University Halls of Residence

Notice Description

Mae Prifysgol Aberystwyth yn chwilio am gyflenwr cymwys i ddarparu a chyflwyno System Rheoli Llety er mwyn rheoli pob agwedd ar ei darpariaeth breswyl i fyfyrwyr. Aberystwyth University seeks a suitably qualified supplier to provide and implement an Accommodation Management System to manage all aspects of its student residential provision.

Lot Information

Lot 1

Mae Prifysgol Aberystwyth yn chwilio am gyflenwr cymwys i ddarparu a chyflwyno System Rheoli Llety er mwyn rheoli pob agwedd ar ei darpariaeth breswyl i fyfyrwyr. Mae gan Brifysgol Aberystwyth 7 neuadd breswyl a chyfanswm o 3249 o ofodau gwely, wedi'u trefnu'n fflatiau, tai, a stiwdios unigol. Bydd y system yn disodli'r datrysiad presennol a ddatblygwyd yn fewnol a bydd angen iddi allu gweithio ar system ddata myfyrwyr fewnol (AStRA) a'r system gyllid (Agresso | Unit4 Business World) a gallu i ddarparu pob rhan o'r system sy'n wynebu'r defnyddiwr yn ddwyieithog, yn Saesneg ac yn Gymraeg. Hoffai'r Brifysgol roi contract am gyfnod o bum mlynedd yn y lle cyntaf, ac yn ddelfrydol byddai'r system yn weithredol erbyn mis Ebrill 2022. Aberystwyth University seeks a suitably qualified supplier to provide and implement an Accommodation Management System to manage all aspects of its student residential provision. Aberystwyth University has 7 halls of residence, divided between Third party managed and University owned accommodation, comprising 3249 bed spaces, arranged in flats, houses, and individual studios. The system will replace an existing in-house developed solution and will need to integrate with the in-house student data system (AStRA) and finance system (Agresso | Unit4 Business World) and be able to provide all contact-facing areas of the system bilingually, in English and Welsh. The University is seeking to initially contract for a 5-year period, with preferably the system being operational by April 2022.

Options: See II.2.7 above.

Renewal: Wedi'r cyfnod cychwynnol o 5 mlynedd mae'r Brifysgol yn rhagweld bydd estyniadau blynyddol heb ailagor y gystadleuaeth. At the end of the 5 year period the University anticipates the extension on an annual basis thereafter without re-opening competition.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cacb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026098-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£509,006 £500K-£1M

Notice Dates

Publication Date
19 Oct 20214 years ago
Submission Deadline
23 Aug 2021Expired
Future Notice Date
Not specified
Award Date
18 Oct 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERYSTWYTH UNIVERSITY
Contact Name
Not specified
Contact Email
andrew.chick@aber.ac.uk
Contact Phone
+44 1970622400

Buyer Location

Locality
ABERYSTWYTH
Postcode
SY23 3DZ
Post Town
Shrewsbury
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL1 West Wales and The Valleys

Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

STARREZ

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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