Offsite Records Storage

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02ce26-2021-12-07T16:15:02Z",
    "date": "2021-12-07T16:15:02Z",
    "ocid": "ocds-h6vhtk-02ce26",
    "description": "Award criteria scoring: 0 = Unacceptable -- Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor -- Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable -- Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good -- Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:668647)",
    "initiationType": "tender",
    "tender": {
        "id": "FTS007",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Offsite Records Storage",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63121000",
            "description": "Storage and retrieval services"
        },
        "mainProcurementCategory": "services",
        "description": "HIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc.",
        "lots": [
            {
                "id": "1",
                "description": "The contract will be awarded under a Framework Agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an \"as required\" basis only. It will be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, all subject to a case-by-case prior approval by HIE, plus the following organisations: - Crofting Commission (CC) - University of the Highlands and Islands (UHI) The price used in II.1.7 and V.2.4 is the potential total cost if all extensions are invoked. The successful 3 year bid price used for evaluation was 119432 GBP. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Storage Methods",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Delivery/Retrieval/Uplift Methods",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Disposal Methods",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Quality Management",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Management & Delivery Team",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Risks",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Fair Work",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Cyber Security - Pass/Fail",
                            "type": "quality",
                            "description": "0%"
                        },
                        {
                            "type": "price",
                            "description": "35%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is expected that these services will be required from February 2022 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The bidder confirms they already have or can commit to obtain prior to the commencement of the contract, the following levels of insurance: Professional risk indemnity - minimum GBP 3 million in aggregate. Employers (compulsory) liability -- minimum GBP 5 million for each and every claim. Public liability -- minimum GBP 3 million in aggregate.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "The supplier must comply with standard PD5454:2012 or equivalent",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-09-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2021-09-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-09-07T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.",
        "recurrence": {
            "description": "HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1479",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463245245",
                "email": "hieprocurement@hient.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hie.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AGENCY",
                        "description": "Regional or local agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "04",
                        "description": "Economic affairs"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-24032",
            "name": "The Crofting Commission",
            "identifier": {
                "legalName": "The Crofting Commission"
            },
            "address": {
                "streetAddress": "Great Glen House, Leachkin Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 8NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463663473",
                "email": "neil.macdonald@crofting.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.crofting.scotland.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16344"
            }
        },
        {
            "id": "GB-FTS-17902",
            "name": "University of the Highlands and Islands",
            "identifier": {
                "legalName": "University of the Highlands and Islands"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463279000",
                "email": "procurement@uhi.ac.uk",
                "faxNumber": "+44 1463279001"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.uhi.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101"
            }
        },
        {
            "id": "GB-FTS-19013",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "Iv1 1AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463230782",
                "email": "inverness@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-37026",
            "name": "fileVAULT",
            "identifier": {
                "legalName": "fileVAULT"
            },
            "address": {
                "streetAddress": "Unit 1, Inverbreakie Ind. Est., Invergordon",
                "locality": "Invergordon",
                "region": "UKM",
                "postalCode": "IV18 0QG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7712751595"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1479",
        "name": "Highlands and Islands Enterprise"
    },
    "language": "en",
    "awards": [
        {
            "id": "030395-2021-FTS007-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-37026",
                    "name": "fileVAULT"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "030395-2021-FTS007-1",
            "awardID": "030395-2021-FTS007-1",
            "status": "active",
            "value": {
                "amount": 226667,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-07T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000657457"
        }
    ]
}