This public procurement record has 3 releases in its history.

Award

17 Mar 2023 at 12:19

Tender

28 Jul 2022 at 11:00

Planning

02 Aug 2021 at 22:45

Summary of the contracting process

High Speed Two (HS2) Ltd, a railway services organisation based in Birmingham, UK, has completed a tendering process for document management services. The procurement involved the provision of document controller resources and functional support, advisory, and training services. The contract, awarded to MDE Consultants Ltd and Infocloud Consulting, is worth £9,442,800 and was signed on 16th February 2023. The services are intended to augment HS2 Ltd's document control function by providing high-calibre resources, advice on best practices, and training on document control standards.

This procurement opportunity presents a chance for businesses in the document management services sector to engage with HS2 Ltd and potentially secure contracts for delivering document control services. The tender process, which followed an open procedure, evaluated bids based on quality criteria (60%), social value criteria (10%), and price (30%). Small and medium-sized enterprises (SMEs) with expertise in document management and personnel supply services, particularly those with experience in railway services, are well-suited to compete for such contracts and contribute to the HS2 project's success.

How relevant is this notice?

Notice Title

https://www.hs2.org.uk/

Notice Description

HS2 Ltd has a requirement for the provision of document controller resources and functional support, advisory and training services.

Lot Information

Lot 1

Contract for the provision of document controller resources and functional support, advisory and training services to HS2 Ltd's internal and supply chain teams, for an initial term of 36 months, with the possibility to extend by up to an additional 36 months. The Supplier will work within HS2 Ltd's Document Control function to provide: 1) Resource Augmentation - the Supplier will be responsible for providing and line managing high-calibre and experienced resources to the internal HS2 Ltd Document Control function. 2) Advice and guidance as required by HS2 Ltd on current document control best practice 3) Training on the latest document control standards, systems, and working practices.

Renewal: The initial contract duration will be 36 months with the option to extend for a further 36 months in single or multiple fixed increments.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cfc4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007821-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

72512000 - Document management services

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
£9,324,000 £1M-£10M
Lots Value
£9,324,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£9,442,800 £1M-£10M

Notice Dates

Publication Date
17 Mar 20233 years ago
Submission Deadline
5 Sep 2022Expired
Future Notice Date
1 Nov 2021Expired
Award Date
16 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HS2
Additional Buyers

High Speed Two (HS2) Limited

High Speed Two (HS2) Ltd

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6GA
Postcode Area
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified

Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
2
Supplier Names

Infocloud Consulting

MDE Consultants Ltd

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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