Award

https://www.hs2.org.uk/

HS2

This public procurement record has 3 releases in its history.

Award

17 Mar 2023 at 12:19

Tender

28 Jul 2022 at 10:00

Planning

02 Aug 2021 at 21:45

Summary of the contracting process

High Speed Two (HS2) Ltd, a railway services organisation based in Birmingham, UK, has completed a tendering process for document management services. The procurement involved the provision of document controller resources and functional support, advisory, and training services. The contract, awarded to MDE Consultants Ltd and Infocloud Consulting, is worth £9,442,800 and was signed on 16th February 2023. The services are intended to augment HS2 Ltd's document control function by providing high-calibre resources, advice on best practices, and training on document control standards.

This procurement opportunity presents a chance for businesses in the document management services sector to engage with HS2 Ltd and potentially secure contracts for delivering document control services. The tender process, which followed an open procedure, evaluated bids based on quality criteria (60%), social value criteria (10%), and price (30%). Small and medium-sized enterprises (SMEs) with expertise in document management and personnel supply services, particularly those with experience in railway services, are well-suited to compete for such contracts and contribute to the HS2 project's success.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

https://www.hs2.org.uk/

Notice Description

HS2 Ltd has a requirement for the provision of document controller resources and functional support, advisory and training services.

Lot Information

Lot 1

Contract for the provision of document controller resources and functional support, advisory and training services to HS2 Ltd's internal and supply chain teams, for an initial term of 36 months, with the possibility to extend by up to an additional 36 months. The Supplier will work within HS2 Ltd's Document Control function to provide: 1) Resource Augmentation - the Supplier will be responsible for providing and line managing high-calibre and experienced resources to the internal HS2 Ltd Document Control function. 2) Advice and guidance as required by HS2 Ltd on current document control best practice 3) Training on the latest document control standards, systems, and working practices.

Renewal: The initial contract duration will be 36 months with the option to extend for a further 36 months in single or multiple fixed increments.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cfc4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007821-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

72512000 - Document management services

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
£9,324,000 £1M-£10M
Lots Value
£9,324,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£9,442,800 £1M-£10M

Notice Dates

Publication Date
17 Mar 20232 years ago
Submission Deadline
5 Sep 2022Expired
Future Notice Date
1 Nov 2021Expired
Award Date
16 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HS2
Additional Buyers

HIGH SPEED TWO (HS2) LIMITED

HIGH SPEED TWO (HS2) LTD

Contact Name
Jennifer Bignell, Procurement Manager, Sorrel Shipman
Contact Email
jennifer.bignell@hs2.org.uk, sol.shipman@hs2.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 6GA
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified

Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
2
Supplier Names

INFOCLOUD CONSULTING

MDE CONSULTANTS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02cfc4-2023-03-17T12:19:52Z",
    "date": "2023-03-17T12:19:52Z",
    "ocid": "ocds-h6vhtk-02cfc4",
    "description": "1) Capitalised terms used in this Contract Notice and the procurement documents have the meanings given in Volume 8 of the ITT (Definitions and Abbreviations) 2) The procurement documents, including the ITT can be found through HS2 Ltd's eSourcing portal at https://hs2.bravosolution.co.uk, under the reference \"itt_1351 - Document Control Resources to HS2 Ltd\". Tenderer's must first register to gain access to the eSourcing portal. 3) Please note that the deadline for submission of Tenders is a precise time and Applicants should allow sufficient time to upload their Tenders. 4) For further assistance in relation to HS2 Ltd's eSourcing portal, contact the BravoSolution helpdesk which is available Monday to Friday (8:00-18:00) GMT on: Email -- help@bravosolution.co.uk or Telephone +44 8003684850. 5) Section II.2.6 (Estimated value): the value stated for this procurement is an indicative estimate only and is estimated based on current resourcing estimates. HS2 Ltd does not guarantee or represent that the successful Tenderer will be requested or instructed to carry out any volume of services. 6) The award process may be terminated or suspended at any time without cost or liability to HS2 Ltd. HS2 Ltd does not bind itself to enter into any contract(s) arising out of the procedures envisaged by this Contract Notice. No contractual rights express or implied arise out of this Contract Notice or the procedures envisaged by it. Any contract(s) let by HS2 Ltd may provide that the scope or duration of the Contract may be extended at HS2 Ltd's discretion. HS2 Ltd reserves the right to vary its requirements, make reasonable additions or amendments to the scope and vary the procedure relating to the conduct of the award process at any time during the procurement. HS2 Ltd reserves the right to disqualify any Tenderers on terms set out in the ITT. 7) Tenderers shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice and with submitting any Tender, howsoever incurred. 8) HS2 Ltd embraces diversity and welcomes Tenders from all suitably skilled and experienced economic operators of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. HS2 Ltd will actively promote sustainable procurement throughout its supply chain and welcomes Tenders from economic operators committed to the principles of reducing, reusing and recycling resources and to the practices of buying responsibly. 9) HS2 Ltd does not offer any warranties, guarantees or assurances as to the accuracy or completeness of the information contained in this document and quantities or measurements are only intended to be indicative and for the guidance of potential Tenderers.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02cfc4",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "https://www.hs2.org.uk/",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72512000",
            "description": "Document management services"
        },
        "mainProcurementCategory": "services",
        "description": "HS2 Ltd has a requirement for the provision of document controller resources and functional support, advisory and training services.",
        "value": {
            "amount": 9324000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Contract for the provision of document controller resources and functional support, advisory and training services to HS2 Ltd's internal and supply chain teams, for an initial term of 36 months, with the possibility to extend by up to an additional 36 months. The Supplier will work within HS2 Ltd's Document Control function to provide: 1) Resource Augmentation - the Supplier will be responsible for providing and line managing high-calibre and experienced resources to the internal HS2 Ltd Document Control function. 2) Advice and guidance as required by HS2 Ltd on current document control best practice 3) Training on the latest document control standards, systems, and working practices.",
                "status": "cancelled",
                "value": {
                    "amount": 9324000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract duration will be 36 months with the option to extend for a further 36 months in single or multiple fixed increments."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "ITT Technical Criteria",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "ITT Social Value Criteria",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79620000",
                        "description": "Supply services of personnel including temporary staff"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2021-11-01T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://hs2.bravosolution.co.uk/web/index.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers are referred to the accompanying procurement documents for information about the minimum standards for suitability to pursue this activity.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Tenderers are referred to the accompanying procurement documents for information about the objective rules and criteria for participation."
        },
        "submissionTerms": {
            "depositsGuarantees": "HS2 Ltd reserves the right to require deposits and guarantees. Tenderers are referred to the accompanying procurement documents for information about the deposits and guarantees that may be required, if any.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "contractTerms": {
            "financialTerms": "Tenderers are referred to the Conditions of Contract contained in the procurement documents for information about payment arrangements.",
            "tendererLegalForm": "Tenderers are referred to the accompanying procurement documents for information about acceptable legal forms for economic operators. HS2 Ltd will accept Tender submissions from single economic operators as well as Consortia.",
            "performanceTerms": "The Supplier will be expected to comply with specified KPI's and service levels. Tenderers are referred to the Conditions of Contract and other documents contained in the procurement documents for information about performance conditions.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2022-09-05T12:00:00+01:00"
        },
        "awardPeriod": {
            "startDate": "2022-09-05T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-09-05T12:00:00+01:00"
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-24394",
            "name": "High Speed Two (HS2) Limited",
            "identifier": {
                "legalName": "High Speed Two (HS2) Limited"
            },
            "address": {
                "streetAddress": "High Speed Two (HS2) Ltd, Two Snowhill, Snowhill Queensway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B4 6GA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jennifer Bignell, Procurement Manager",
                "email": "Jennifer.Bignell@hs2.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hs2.org.uk/",
                "buyerProfile": "https://hs2.bravosolution.co.uk/web/index.html",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-60067",
            "name": "High Speed Two (HS2) Ltd",
            "identifier": {
                "legalName": "High Speed Two (HS2) Ltd"
            },
            "address": {
                "streetAddress": "High Speed Two (HS2) Ltd, Two Snowhill, Snow Hill Queensway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B4 6GA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sorrel Shipman",
                "email": "Sol.Shipman@hs2.org.uk",
                "url": "https://hs2.bravosolution.co.uk/web/index.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hs2.org.uk/",
                "buyerProfile": "https://hs2.bravosolution.co.uk/web/index.html",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2059",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 20794760000"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-6976",
            "name": "HS2",
            "identifier": {
                "legalName": "HS2"
            },
            "address": {
                "streetAddress": "High Speed Two (HS2) Ltd, Two Snowhill, Queensway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B4 6GA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Sol.Shipman@hs2.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hs2.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-77712",
            "name": "MDE Consultants Ltd",
            "identifier": {
                "legalName": "MDE Consultants Ltd"
            },
            "address": {
                "streetAddress": "Bath House, 6-8 Bath Street",
                "locality": "Bristol",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-77713",
            "name": "Infocloud Consulting",
            "identifier": {
                "legalName": "Infocloud Consulting"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6976",
        "name": "HS2"
    },
    "language": "en",
    "awards": [
        {
            "id": "007821-2023-C1000_3522-1",
            "relatedLots": [
                "1"
            ],
            "title": "Document Control Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-77712",
                    "name": "MDE Consultants Ltd"
                },
                {
                    "id": "GB-FTS-77713",
                    "name": "Infocloud Consulting"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "007821-2023-C1000_3522-1",
            "awardID": "007821-2023-C1000_3522-1",
            "title": "Document Control Services",
            "status": "active",
            "value": {
                "amount": 9442800,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-16T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://www.hs2.org.uk/ Document Control Services for HS2 Ltd"
        }
    ]
}