Award

Hard Facilities Management Services and Works

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 3 releases in its history.

Award

24 Mar 2022 at 10:39

Tender

06 Dec 2021 at 18:22

Planning

13 Aug 2021 at 15:03

Summary of the contracting process

The West Yorkshire Combined Authority is seeking tenders for the provision of Hard Facilities Management Services and Works, essential for the maintenance, repair, replacement, and installation of various building services across its properties located in West Yorkshire. The title of this procurement is "Hard Facilities Management Services and Works," classified under "Building and facilities management services." The procurement process is currently in the planning stage with an expected contract start date of 1 April 2022. The initial contract duration is set for three years, with the possibility of extension up to a maximum of seven years. The estimated total contract value is £6 million.

This procurement presents significant opportunities for businesses specialising in facilities management, mechanical and electrical services, building fabric maintenance, and related fields. Companies experienced in managing a diverse range of buildings, including transport interchange facilities and office accommodations, would be particularly well-suited to compete for this contract. The ideal candidates should be capable of delivering quality service for both planned and reactive maintenance tasks, enhancing their potential to secure long-term revenue and strengthen business relationships with public sector clients.

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Notice Title

Hard Facilities Management Services and Works

Notice Description

Information of non-award - 2021/S 000-030266Hard Facilities Management Services and Works

Lot Information

Lot 1

Hard Facilities Management Services and WorksWest Yorkshire Combined Authority (the CA) is seeking tenders for the provision of Hard Facilities Management Services and Works, relating to maintenance, repair, replacement and installation of mechanical, electrical , building fabric, groundworks, drainage and associated building services.The successful tenderer will provide a Planned, Reactive, Replacement and Installation service relating to mechanical/electrical AND Building Fabric services across a range of the CAs portfolio of properties located in the five districts of West Yorkshire.Services generally included in the contract requirements shall relate to Heating, Ventilation, Gas Services, Water Hygiene, Fire Alarms, Fire Extinguishers, Gas Suppression Systems, Air Conditioning, Plumbing, Electrical Services (EICR, PAT, and Emergency Lighting), Access Control, Lifts, Escalators, Handyperson Duties, Glazing, Road Resurfacing, Road Markings, Building Fabric Maintenance, Pest Control, Landscape Maintenance, Roof Access Testing, Timber/Stone Bus Shelter Repairs and other Building /Fabric Repairs. Specifically excluded from this contract are ICT Services, CCTV, Automatic Doors and other specialist equipment not listed in the asset register.In addition to the above, the CA may request for works to be undertaken in accordance with its Asset Development Plan (ADP) which may include refurbishment of public/staff facilities and replacement of life expired plant and equipment.The premises vary in size, extent, style and content ranging from small detached buildings to large transport interchange and office buildings. Mechanical and electrical installations are likewise varied in their complexity, age and condition. The sites currently consist of: 8 Staffed bus stations, Un-staffed bus stations, 7 Small bus stations, 5 Rail Station Car Parks, 1 Office Accommodation, 1 Residential Property, 15 Small Commercial Units, Brick, Stone and Timber Bus Shelters.The contract is anticipated to commence on 1 April 2022 and shall be awarded on an initial (3) year fixed term with optional extension provision for up to four (4) further years agreed in annual increments and a maximum potential contract term of seven (7) years. Additional information: The estimated contract value stated is for the maximum potential contract term or 7 years and includes planned, reactive, forecasted and un-forecasted additional project work that may be required throughout the contract period.

Renewal: The contract is anticipated to commence on 01 April 2022 and shall be awarded on an initial (3) year fixed term with optional extension provision for up to four (4) further years agreed in annual increments and a maximum potential contract term of seven (7) years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02d4ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007960-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

45300000 - Building installation work

45400000 - Building completion work

50700000 - Repair and maintenance services of building installations

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Mar 20223 years ago
Submission Deadline
14 Jan 2022Expired
Future Notice Date
30 Sep 2021Expired
Award Date
24 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Darren Wood
Contact Email
darren.wood@westyorks-ca.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
N/A
Post Town
Leeds
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber, TLE4 West Yorkshire

Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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