Audio, Lighting and AV Equipment Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02db15-2022-08-11T08:48:43+01:00",
    "date": "2022-08-11T08:48:43+01:00",
    "ocid": "ocds-h6vhtk-02db15",
    "description": "Due to the age of our buildings (around 200 years old), even with the renovations some restrictions of weight remain so this should be taken into consideration upon tender. Those invited to tender will be requested to supply details on warranties, delivery costs, initial set up, training and ongoing support. It will be essential that suppliers demonstrate no conflicts of interest. (MT Ref:227086)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02db15",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Audio, Lighting and AV Equipment Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "31000000",
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
        },
        "mainProcurementCategory": "goods",
        "description": "Brighton Dome & Festival Ltd (BDBF) wishes to invite tender submissions for the supply of lighting, audio and AV equipment for use in the newly developed Corn Exchange and Studio Theatre spaces.",
        "lotDetails": {
            "awardCriteriaDetails": "Lot 1 - Lighting Equipment Lot 2 - Audio Visual and Sound Equipment Lot 3 - Assistive Listening Systems BDBF reserve the right to award all lots to one supplier"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lighting equipment",
                "description": "Provision of lighting equipment, cabling and control for two event spaces. Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality when in use. We are looking for a range of fixtures types that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing. Fixtures should have low environmental impact across the supply chain, have good aftersales product support and servicing options. An ideal kit list would be: CORN EXCHANGE HighEnd HyBeam3000 x 7 HighEnd SolaFrame 1000 x 12 HighEnd SolaWash 1000 x 10 ETC ColorSource cyc units x 12 (6 top, 6 bottom) Martin VDO atomic bold(blinder/strobe) X8 2x tour Force II hazer Followpsots x 2 STUDIO 30x ETC Lustre series 3 profiles 18x ETC desires led fresnels 13x High End Lonestars 4x High End SolaWash 1000 8x colorsource cyc units 4x Martin VDO atomic bold (blinder/strobe) 1x tour Force II hazer",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality, suitability and functionality of equipment",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Warranty, support and servicing (including training)",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Sustainabiilty",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Cost and value for money",
                            "type": "cost",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 240
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Company to have traded in event equipment supply for 5 years or more. Candidate to have proven access to professional events equipment manufacturers distribution networks. Candidates should be able demonstrate previous involvement in similar procurement processes. To be a member of a professional trade body for the industry such as PLASA, ESSA or PSA."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Audio visual equipment (incl sound)",
                "description": "Purchase of professional, live events and theatrical sound and video equipment. Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality to different sized events when in use. We are looking for equipment that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing. Equipment should have low environmental impact across the supply chain, have good aftersales product support and servicing options. For visuals we are primarily looking at projectors and projection screens. For Audio we are a D&B house in our main venue (Brighton Dome, Concert Hall) and would look for equipment that is cross compatible with this. We are looking speakers etc. and control surfaces. An ideal kit list would be: VISUAL 1 x Panasonic MZ10KLB Laser Projector with flying kit/frame 1 x 16' Fastfold Screen (16:9 aspect ratio) with front and rear surfaces, legs, case and hanging brackets and steels. 1 x 12' Fastfold Screen (16:9 aspect ratio) with front surface only, legs, case and hanging brackets and steels. Signal conversion hardware 2x mini-Mac set up with Qlab, keyboard, mouse and monitor. AUDIO CORN EXCHANGE 8 x V8 NL4 4 x V-GSUB NL4 4 x Y7P NL4 2 x D80 NL4 2 x V Flying Adaptor 4 x YP Mounting Bracket (to include power and data distribution as required) Digico SD12 plus SD- Rack or Yamaha CL5 plus RIO 3224-D2 Stage IO STUDIO 4 x E8 NL4 4 x E5 NL4 2 x E12X-SUB NL4 1 x D20 4 x E8 Flying Bracket 4 x Ball Joint Adapter 4 x M10 Fixing Plate 1 x 50m EtherCon Drum plus cross stage expansion link. (to include other power and data distribution as required) Allen & Heath SQ6 or Midas M32 to include stage racks and cabling. Shure SM58 x 8 Shure SM57 x 4 AKG C414 XLS x 4 Neumann KMS 105 x 2 BSS AR 133 x 12 Neumann KM184 x 4 Shure ULXD 6 Way Radio Mic Kit x 2 Selection of K&M Mic Stands (12 Tall Booms and 12 Small Booms for example) COMMS CORN EXCHANGE 1x Clear-com HelixNet Digital Network system with 4x Headsets and packs 1x DX300ES wireless base station STUDIO 1x Clear-com HelixNet Digital Network system with 4x Headsets and packs 1x DX300ES wireless base station Shared between the 2 spaces; 6x Wireless beltpacks and lightweight headsets",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality, suitability and functionality of equipment",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Warranty, support and servicing (incl training)",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Cost and value for money",
                            "type": "cost",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 240
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Company to have traded in event equipment supply for 5 years or more. Candidate to have proven access to professional events equipment manufacturers distribution networks. Candidates should be able demonstrate previous involvement in similar procurement processes. To be a member of a professional trade body for the industry such as PLASA, ESSA or PSA."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Assistive Listening Systems",
                "description": "Purchase of customer facing assistive listening technology. We aim to cover multiple venues with one adaptable system. Our venues are adaptable and host multiple events across many different art forms. The assistive technology should provide the best possible range of benefits to the customer. An ideal system would be Sennheiser Mobile Connect.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality, suitability and functionality of equipment",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Warranty, support and servicing (incl training)",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 240
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Company to have traded in event equipment supply for 5 years or more. Candidate to have proven access to professional events equipment manufacturers distribution networks. Candidates should be able demonstrate previous involvement in similar procurement processes. To be a member of a professional trade body for the industry such as PLASA, ESSA or PSA."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31521300",
                        "description": "Portable electric lamps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31527260",
                        "description": "Lighting systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ21"
                    },
                    {
                        "region": "UKJ21"
                    }
                ],
                "deliveryLocation": {
                    "description": "Brighton Dome; Corn Exchange and Studio venues."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32342410",
                        "description": "Sound equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32350000",
                        "description": "Parts of sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32321200",
                        "description": "Audio-visual equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ21"
                    },
                    {
                        "region": "UKJ21"
                    }
                ],
                "deliveryLocation": {
                    "description": "Brighton Dome; Corn Exchange and Studio venues"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33196200",
                        "description": "Devices for the disabled"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ21"
                    },
                    {
                        "region": "UKJ21"
                    }
                ],
                "deliveryLocation": {
                    "description": "Brighton Dome; Corn Exchange and Studio venues."
                },
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42715",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Company to have traded in event equipment supply for 5 years or more. To be a member of a professional trade body for the industry such as PLASA, ESSA or PSA.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Please provide copies of 3 years audited accounts.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Candidate to have proven access to professional events equipment manufacturers distribution networks. Candidates should be able demonstrate previous involvement in similar procurement processes.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Sustainability - BDBF is committed to reducing its impact on the environment. Priorities include reducing energy consumption, zero waste to landfill, low energy fittings and materials which minimise our environmental impact. Tenderers should include in their application environmental credentials for themselves and on behalf of manufacturers that they work with. Details of manufacturers disposal and recovery programmes will be sought during the equipment selection process.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-10-01T17:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2021-10-20T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-26940",
            "name": "Brighton Dome & Festival Ltd",
            "identifier": {
                "legalName": "Brighton Dome & Festival Ltd"
            },
            "address": {
                "streetAddress": "12a Pavilion Buildings, Castle Square",
                "locality": "Brighton",
                "region": "UK",
                "postalCode": "BN1 1EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Andy Furneaux",
                "telephone": "+44 1273261515",
                "email": "andy.furneaux@brightondome.org",
                "url": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42715"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.brightondome.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Charity"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        },
        {
            "id": "GB-FTS-61050",
            "name": "Stage Electrics Partnership Ltd",
            "identifier": {
                "legalName": "Stage Electrics Partnership Ltd"
            },
            "address": {
                "streetAddress": "Encore House, Unit 3, Britannia Road",
                "locality": "Patchway, Bristol",
                "region": "UK",
                "postalCode": "BS34 5TA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1179379654"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-61051",
            "name": "Hiykon Limited",
            "identifier": {
                "legalName": "Hiykon Limited"
            },
            "address": {
                "streetAddress": "60 Victoria Road",
                "locality": "Burgess Hill",
                "region": "UKJ",
                "postalCode": "RH15 9LR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1444871433"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-61052",
            "name": "Marquee Installations Ltd t/a HD Pro Audio",
            "identifier": {
                "legalName": "Marquee Installations Ltd t/a HD Pro Audio"
            },
            "address": {
                "streetAddress": "Unit 5 Shepperton Business Park",
                "locality": "Shepperton",
                "region": "UK",
                "postalCode": "TW17 8BA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1784433687"
            },
            "roles": [
                "supplier"
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            "details": {
                "scale": "sme"
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        }
    ],
    "buyer": {
        "id": "GB-FTS-26940",
        "name": "Brighton Dome & Festival Ltd"
    },
    "language": "en",
    "awards": [
        {
            "id": "022093-2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lighting equipment",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-61050",
                    "name": "Stage Electrics Partnership Ltd"
                }
            ]
        },
        {
            "id": "022093-2022-2",
            "relatedLots": [
                "2"
            ],
            "title": "Audio visual equipment (incl sound)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-61051",
                    "name": "Hiykon Limited"
                }
            ]
        },
        {
            "id": "022093-2022-3",
            "relatedLots": [
                "3"
            ],
            "title": "Assistive Listening Systems",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-61052",
                    "name": "Marquee Installations Ltd t/a HD Pro Audio"
                }
            ]
        }
    ],
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            "id": "022093-2022-1",
            "awardID": "022093-2022-1",
            "title": "Lighting equipment",
            "status": "active",
            "value": {
                "amount": 352149.25,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-13T00:00:00+01:00"
        },
        {
            "id": "022093-2022-2",
            "awardID": "022093-2022-2",
            "title": "Audio visual equipment (incl sound)",
            "status": "active",
            "value": {
                "amount": 250900,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-13T00:00:00+01:00"
        },
        {
            "id": "022093-2022-3",
            "awardID": "022093-2022-3",
            "title": "Assistive Listening Systems",
            "status": "active",
            "value": {
                "amount": 6500,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-13T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
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                "measure": "bids",
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}