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Provision of a Legal Case Management System

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

23 Mar 2022 at 11:31

Award Notice
Tender

11 Oct 2021 at 10:47

Tender Notice
Planning

07 Sep 2021 at 16:29

Planning Notice
Summary of the contracting process

The Hampshire County Council has initiated the procurement process for a "Legal Case Management System" aimed at transforming their current legal operations. This tender, categorised under IT services with a focus on software development, is located in Winchester, United Kingdom. The procurement method is an open procedure, and the timeline includes an anticipated end date for bids on 10th November 2021, with a subsequent contract award expected in early December 2021. The total estimated value for this contract is £600,000, with an initial contract period planned for four years, and provisions for extensions up to seven years.

This procurement presents significant opportunities for businesses specialising in IT services, particularly those offering cloud-hosted software solutions and legal technology products. Companies with a proven track record in delivering intuitive, commercially available systems (COTS) that require minimal customisation and are easily integrated with existing platforms like Office 365 would be particularly well-positioned to compete. The eventual provider will have the chance to establish a long-term partnership with a regional authority, which could lead to further contracts within the public sector.

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Notice Information

Notice Title

Provision of a Legal Case Management System

Notice Description

The contract is to provide HCC Legal department with a cost effective, secure and easy to use software as a service solution which reduces the amount of paperwork and reduces the timescales in preparing court documents.

Lot Information

Lot 1

Hampshire County Council Legal Services are seeking to procure a Supplier who can provide a Legal Case Management System (LCMS) to replace their current system. The Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be an application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements. The system should be: Cloud-hosted and fully supported and maintained by the application provider Accessible via a browser providing secure log-in to authorised users from within and outside of HCC's environment. Able to carry out automated and semi-automated tasks to enable efficient service delivery and help with business process optimisation Able to provide reporting

Options: The initial contract term is for four years with the option to extend for a further 1+1+1 years up to a total of 7 years.

Renewal: The initial contract period will be 4 years with the option to extend on a 1+1+1 basis up to a total of 7 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02de13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007846-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£446,850 £100K-£500K

Notice Dates

Publication Date
23 Mar 20224 years ago
Submission Deadline
10 Nov 2021Expired
Future Notice Date
11 Oct 2021Expired
Award Date
21 Feb 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8ZB
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
1
Supplier Name

Access Technology Group

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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