Award

Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Award

14 Jun 2023 at 13:48

Tender

29 Aug 2022 at 11:33

Planning

03 Nov 2021 at 13:05

Summary of the contracting process

The City of Edinburgh Council has recently completed a procurement process for the "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes." This tender falls under the services category and aims to appoint up to five organisations to provide various services related to communal heating and heat networks. The Council seeks design development guidance, operational support, maintenance services and more for both existing and new housing developments served by communal heating systems. The procurement stage is complete, with a cancelled status, and the tender was issued on 14th June 2023.

This contracting process presents opportunities for organisations experienced in communal heating systems and maintenance services. Businesses providing design, operational, maintenance, and billing services in communal heating are well-positioned to compete. The awarded contract valued at £400,000 GBP was signed on 29th March 2023. The Council's focus on delivering affordable housing through communal heating systems offers a growth opportunity for businesses specialised in district heating maintenance, electrical installation, and other related services.

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Notice Title

Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

Notice Description

The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.

Lot Information

Lot 1

The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems. The primary services required include: - Metering and Billing Services - Tariff Setting Advice - System Performance Reviews - Operational Maintenance - Reactive Maintenance - Design Process Input - Life Cycle Asset Replacement These services will apply to existing/ legacy, in development and new/future council owned communal heat networks. Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to: - Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs. - Input to the CP1 led design development process of new and ongoing communal heat networks. - Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase. - Advice for ongoing optimisation and improvements in the existing communal heating and housing stock. - Remediation works which may include new or major upgrades to the existing communal heating or local heat networks. - Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme. - New developments local heat networks which may be end to end delivery as design and build contract. - Fuel procurement and managing fuel price. - Guidance in adopting/securing external funding schemes. - Input in connecting to potential future local heat networks. - Advice in respect of existing and new private wire schemes. - Advice in respect of ESCo responsibility A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.

Renewal: Option to extend for one additional year

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02f309
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016891-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45232140 - District-heating mains construction work

45232141 - Heating works

45259300 - Heating-plant repair and maintenance work

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

50000000 - Repair and maintenance services

50720000 - Repair and maintenance services of central heating

71321200 - Heating-system design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
14 Jun 20232 years ago
Submission Deadline
5 Oct 2022Expired
Future Notice Date
10 Jan 2022Expired
Award Date
28 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Dependant on framework extension.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Kelly Faulds
Contact Email
kelly.faulds@edinburgh.gov.uk
Contact Phone
+44 1315293415

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
4
Supplier Names

EASY HEAT SYSTEMS

PINNACLE POWER

SWITCH2

VITAL ENERGI UTILITIES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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