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AV1456 AV Refresh of Council Chambers

Wiltshire Council

This public procurement record has 2 releases in its history.

Award

05 May 2022 at 12:53

Award Notice
Tender

15 Nov 2021 at 16:26

Tender Notice
Summary of the contracting process

The Wiltshire Council has completed the procurement process for the project titled "AV1456 AV Refresh of Council Chambers", which aimed at upgrading audio-visual technology and related services. This public procurement falls within the goods category and specifically involves the supply and installation of audio-visual equipment. The procurement method employed was an open procedure, with the tender slotted into the planning stage and the contract awarded on 25 January 2022. This project is located in Trowbridge, UK, with a contract term of five years and the possibility of extension for an additional five years.

This tender presents significant opportunities for businesses, particularly those specialising in audio-visual technology and installation services, as well as ongoing technical support. Companies capable of supplying innovative streaming and recording solutions for council events would be particularly well-suited to compete. With the emphasis on quality and cost reflected in the award criteria, firms that can demonstrate their expertise in delivering high-quality services efficiently are likely to thrive in this competitive environment.

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Notice Information

Notice Title

AV1456 AV Refresh of Council Chambers

Notice Description

Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions. Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation. This requirement includes both supplies and services. This opportunity is listed as a supplies contract as the cost of the supplies form the main bulk of the contract.

Lot Information

Lot 1

Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions with the Council Chamber that support WC democratic meetings and events. The scope of this programme includes the replacement of technology, plus the provision of technology to be used in remote locations such as village halls and community centres, along with streaming and recording technology covering all locations. The programme covers the removal and disposal of old technology, the supply, installation and configuration of new technology, the on-going support and maintenance of this new technology, plus the provision and support of streaming and recording services. Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation.

Options: This contract shall include an option to deliver services to The Kennet Room at Wiltshire Council offices. The decision as to whether to utilise this option shall lay solely with Wiltshire Council. Information on this requirement can be found within the tender documentation found at the link stated above. This contract is to be let for a term of 60 months (5 years) with the option to extend for any period up to 5 years. The total 5 year (60 months) extension term may be made of one or more time periods of 12 months each, not exceeding a combined total of 5 years (60 months).

Renewal: This contract is to be let for a term of 60 months (5 years) with the option to extend for any period up to 5 years. The total 5 year (60 months) extension term may be made of one or more time periods of 12 months each, not exceeding a combined total of 5 years (60 months).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02f6c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011690-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
£810,000 £500K-£1M
Lots Value
£810,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£353,042 £100K-£500K

Notice Dates

Publication Date
5 May 20224 years ago
Submission Deadline
17 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
The initial contract term for this contract is 5 years. At this point, if the services are still required, a decision shall be made on whether to extend the current agreement or approach the market to re-procure the required services. This will depend entirely on Wiltshire Council's requirements are at the time a decision is taken.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wiltshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TROWBRIDGE
Postcode
BA14 8JN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLK15 Wiltshire
Local Authority
Wiltshire
Electoral Ward
Trowbridge Central
Westminster Constituency
South West Wiltshire

Supplier Information

Number of Suppliers
1
Supplier Name

VP-AV Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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