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Dental eReferral Management System

Digital Health and Care Wales

This public procurement record has 2 releases in its history.

Tender

26 Jan 2022 at 09:44

Tender Notice
Planning

02 Dec 2021 at 10:45

Planning Notice
Summary of the contracting process

The procurement process for the Dental eReferral Management System (DRMS) is currently at the active tender stage, organised by Digital Health and Care Wales. This initiative is classified under the 'Software package and information systems' industry and has an allocated budget of £2,250,000. The project aims to efficiently manage approximately 60,000 annual referrals across Wales. Interested parties must submit their responses by 12:00 on 2nd March 2022, using the Bravo e-tendering system. The intended contract period spans four years, with potential extensions of up to two additional years.

This tender presents substantial opportunities for businesses in the healthcare technology sector, particularly those specialising in clinical information systems and patient administration software. Companies with experience in developing e-referral solutions or similar IT systems would be particularly well-suited to compete. Success in this tender could lead to long-term partnerships with NHS Wales, facilitating growth through ongoing service delivery and potential future contracts.

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Notice Information

Notice Title

Dental eReferral Management System

Notice Description

The aim of the Dental E-Referral Management System ("DRMS") is to manage the appropriate clinical demand and allocation of referrals to specialist dental services across NHS Wales via a web based national platform. The average referral activity for Wales is approximately 60,000 referrals per year. This is for all specialties and is the expected volume to be managed by a Dental E-Referral Management Service provider. DRMS will serve to provide 3 main functions: - To provide an outward-facing service with a central hub to receive and process referrals - Work with locally identified clinical triage's to process dental referrals for all dental specialties, ensuring referrals are received by the most appropriate clinical services across Wales - To maintain a comprehensive and robust referral data set that will be analysed and presented in regular reports. This will provide intelligence about quality assurance, clinical referral behaviors and clinical pathway outcomes.

Lot Information

Lot 1

This procurement has been issued by Digital Health and Care Wales , in connection with the Open Procedure, as set out in Regulation 27 of the Public Contract Regulations 2015 (PCR15), for the procurement of a Dental eReferral Management System. The aim of a referral management system is to manage clinical demand and allocation of referrals, with valid need, to specialist dental services. Such services include all dental specialties and pathways across primary and secondary care. Referral Management Systems provide invaluable, timely data on patient need to support decision making for service planning and pathway development, as well as for assessment and reporting on referral quality and source. The average referral activity for Wales on an annual basis is approximately 60,000 and is the expected volume to be managed by a Dental E-Referral Management Service (DRMS) provider. Referrals will be received from: - General Dental Practitioners within Wales -General Dental Practitioners outside bordering Wales, whose patients are registered with a GP within Wales - Other dental providers (including private practitioners and community dental services referring into NHS services)

Options: The option to extend the contract for a period of a further twenty four (24) months in minimum increments of twelve (12) months.

Renewal: The anticipated initial agreement period will be four (4) years with the capacity (at the Awarding Authority's sole discretion) to extend for a period of a further twenty four (24) months in increments of not fewer than twelve (12) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02fc54
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002262-2022
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48517000 - IT software package

48814200 - Patient-administration system

48814400 - Clinical information system

Notice Value(s)

Tender Value
£2,250,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20224 years ago
Submission Deadline
2 Mar 2022Expired
Future Notice Date
26 Jan 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Estimated timing for further notices to be published: January 2027 if the optional extension is exercised

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Digital Health and Care Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF11 9AD
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Riverside
Westminster Constituency
Cardiff West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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